Zotero

Collecting, organizing, and citing your references

Zotero Sync

If you're regularly using more than one computer in your research, Zotero's sync feature can keep your library up to date on all of them.  Zotero can store a copy of your library on the Zotero.org server and check it for updates whenever you open your library on a different computer. 

  • All your computers must be running the same version of Zotero.
  • Your citations and notes will automatically be synced; to sync attached PDF and other files, see step 4 below. 
  • Your free Zotero account includes up to 300MB of storage; Zotero offers a ranger of subscription prices for additional storage

First, set up a free  Zotero.org user account. Then:

  1. Open Zotero and choose Edit > Preferences.
  2. On the Sync tab, input your Zotero username and password.
  3. Check Set Up Syncing and OK.
    • Sync settings:
      • choose automatic if you want Zotero to continuously back up your data. 
      • choose to sync documents if you want to save PDFs to the Zotero cloud (but this will eat up your storage quota faster). 

Repeat this configuration on each of your computers.  Any updates you make on one of your computers will be reflected on the others.  This even works to synchronize your library among Windows, Mac and Linux computers.

For more details and help troubleshooting sync problems, check the Zotero site.

Zotero Sync Options

Import from RefWorks / EndNote

Ready to make the switch to Zotero?  You can export your citations stored in other bibliographic citation managers (RefWorks or EndNote) and import them into your Zotero library.

Exporting from RefWorks

  1. In RefWorks, highlight the folder you  want to export, and go to References > Export. 
  2. Choose the type for Bibliographic Software (EndNote… etc.)
  3. Save the resulting file – it may have a txt or ris extension.
  4. In Zotero, create a collection (folder) to import the items into.  Highlight it so it is the active folder.
  5. Go to File > Import

The references should import. 

Note that this will NOT export any PDFs you have saved in your RefWorks account. You can drag those into your Zotero pane from your hard drive to add them back in. 

Exporting from EndNote Basic

  1. In EndNote, choose Format > Export.
  2. Select the folder or list you wish to export.
  3. Choose the export style RefMan (RIS) Export.
  4. Save the file.  It will have a txt or ris extension.
  5. In Zotero, create a collection (folder) to import the items into.  Highlight it so it is the active folder.
  6. Go to File > Import
  7. The references should import. 

Note that this will NOT export any PDFs you have saved in your RefWorks account. You can drag those into your Zotero pane from your hard drive to add them back in. 

 

Export your Library

It is easy to export your entire list of Zotero citations to another system.

To export your entire library, click on the gear icon in the Zotero toolbar and select Export Library. Group libraries are not included.

Export your Zotero Library

You will be asked for an export format:

Export Format menu

RIS is s standard citation format shared by RefWorks, EndNote, and Zotero. 

You can also select an individual collection or individual items, right-click, and choose the Export option to export only a part of your library.

Please note: Import/export is not recommended for transferring entire Zotero libraries between computers, and, if you use Zotero's word processor plugins, links to Zotero items from existing word processor documents will be lost after an export/import. To move your library to a new computer, check these instructions

University of Arkansas Libraries
365 N. McIlroy Ave.
Fayetteville, AR 72701-4002
  • Phone: 479-575-4104
  • Toll-free: 866-818-8115
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