You will find information about:
Information for donors about serials donations:
In the absence of an agreement to the contrary, the Libraries reserve the right to decline, exchange or otherwise dispose of any donated materials. Gifts may be used or displayed in public or staff areas, stored, transferred to another unit within the University, sold, discarded or donated to another institution, organization or individual in accordance with Arkansas and University rules, guidelines and laws.
Although exceptions may be made for special circumstances, materials that fall outside of our collecting policy generally include:
Small donations of a few serials:
Entire collections or substantial numbers of volumes
Appraisals: Because the Internal Revenue Service regards the Libraries as an interested party, the Libraries are unable to provide appraisals for tax purposes. The appraisal or establishment of an item’s value for tax purposes is the responsibility of the donor, as are appraisal costs. The Libraries will assist in identifying an appraiser for the donor when possible.
Donors should seek further information on valuation of donated property from the Internal Revenue Service and their own tax advisor or attorney. Two useful IRS publications are:
Acceptance of a gift that has been appraised by a third, disinterested party does not imply endorsement of such appraisal by the Library.
Some of the above text adapted from University of Louisville Libraries, http://library.louisville.edu/collmgmt/cdp.html.
The Serials Processing Specialist is responsible for the following:
1. If the donor is unknown, try to get as much information from the person dropping it off. However, if these donations were dropped off at your desk, do not worry and continue to process the donations by following the instructions below.
2. Per the Development Office (Dec. 2018): If the donor is unknown, do not fill out and turn in a "Gift in Kind Form to the Development Office and do not add the donations to the serials gifts spreadsheet kept on the Library drive. If you received many donations from an unknown donor you might want to create a spreadsheet to send to the selector to make it easier for them.
4. After the inventory list is done, then you are ready to proceed with the processing phase. See the "Processing--Serials Donations & 1x Additions" page.