ScholarWorks@UARK User Guides

Embargo FAQs

An embargo limits who can view your thesis/project for a specified amount of time. Unless you impose an embargo, your thesis/project will become available in the repository ScholarWorks@UARK. If you do impose an embargo, only the metadata is visible in the repository; the PDF file is not available for download.

After you successfully defend your thesis or complete your project, your college may require you submit it to ScholarWorks@UARK. (For information about the submission process, please see the instructions in other sections of this library guide.) In ScholarWorks@UARK, your thesis/project will be available to anyone, anywhere with an internet connection unless you place it under embargo.

Whereas an embargo limits discoverability and accessibility, it also safeguards research which you are not yet ready to release to the public. Should you apply an embargo? If so, how long should it last? (For an explanation of the embargo options available, see the question "Embargo Options" below.) Consider the following factors.

Patents: Do you, your advisor, or any other member of your research team intend to apply for a patent based on your research? If you answer "yes," ask your advisor if releasing your thesis/project in ScholarWorks@UARK would count as public disclosure, which would impede the patent application.

Research Funding: Has your research been funded, either directly or indirectly, by a government agency, a funding organization, or a corporation? If you answer "yes," consult your advisor and check the terms of the grant for restrictions or obligations regarding research outputs (e.g., public access requirements, nondisclosure agreements, proprietary data).

Future Publications: When you sign the ScholarWorks@UARK agreement, you retain copyright as well as the right to use your thesis/project for professional purposes and in future publications. That is, you grant an nonexclusive permission to publicly host your work.

Journal articles: Will journals in your discipline publish an article based on a publicly available thesis/project? If so, an embargo may not be necessary. However, in a footnote or in the acknowledgments section of an article, you may want to mention that it originated from your thesis/project. If journals will not accept an article based on a publicly available thesis/project, you should consider an embargo. Consult your advisor.

Your Discipline: If you're in the arts, you may not want to make your drawings, stories, architectural designs, musical compositions, documentary videos, or dramatic scripts openly available until you've had an opportunity to capitalize on them yourself. Also, the humanities, social sciences, and sciences have differing expectations regarding a thesis/project as a source of publications. Consult your advisor about the options for publishing your work and the desirability of an embargo.

You may choose to make your thesis/project immediately available or select one of the following embargoes: one year, 18 months, two years, three years, indefinite. If your college requires submission to ScholarWorks@UARK, you must submit the thesis - even if it is under embargo - unless the embargo is indefinite. In that case, submission is not required and ScholarWorks@UARK will not accept the thesis.

When an embargo nears expiration, library personnel send email notification to both you and your mentor at the last known email address. Either you or your mentor may decide to extend the embargo. However, both of you need to agree to make the thesis public. If library personnel do not receive a response within two weeks, the thesis will be removed from ScholarWorks@UARK.

If you want to extend an embargo, you please contact the U of A Office of Scholarly Communications (scholar@uark.edu).

Please contact the U of A Office of Scholarly Communications (scholar@uark.edu).

University of Arkansas Fayetteville Embargo Process and Policy

updated 11 August 2021

Undergraduate Honors Theses (UHTs)

Who must submit to ScholarWorks@UARK: All honors students in the following colleges are required to submit their theses:

Agriculture

Engineering

Honors students in the other colleges are encouraged to submit their theses.

Screening for Intellectual Property Concerns: A thesis in ScholarWorks@UARK is fully available to all web users. Consequently, if it contains patentable research or other types of intellectual property that should not be publicly disclosed, it should be placed under embargo. By signing the student's ScholarWorks@UARK submission agreement, the mentor indicates consent to public disclosure of the thesis or to the imposed embargo. Note that the mentor must sign the agreement before repository personnel will upload the thesis.

Educating Students about Embargoes: In the ScholarWorks@UARK User Guides, Scholarly Communications provides guidance for determining if an embargo is appropriate for the circumstances. The Submission Agreement FAQ in the guide explains what an embargo is.

Embargos for UHTs in ScholarWorks@UARK: Authors may choose to make their theses immediately available or select one of the following embargoes: one year, 18 months, two years, three years, indefinite the student will submit the thesis - even if it is under embargo - unless the embargo is indefinite. In that case, submission is not required and repository personnel will not accept the thesis.

Embargo Expiration in ScholarWorks@UARK: By searching the content inventory, repository personnel compile a list of embargoed theses. When an embargo nears expiration, personnel send email notification to both the student and the mentor at their last known email address. Either the student or the mentor may decide to extend the embargo. However, both need to agree to make the thesis public. If repository personnel do not receive a response within two weeks, the thesis will be removed from ScholarWorks@UARK.