It is preferable to have all members of a search committee present for all meetings, but it is not always possible due to the time restrictions associated with a search. The following guidelines are suggested to help committees determine a quorum for specific activities:

3 out of 5 committee members should be present (virtually or in person) for:

• initial ranking of candidates on the search grid
• first round zoom interviews
• final ranking of candidates on the search grid

4 out of 5 committee members should be present (virtually or in person) for:

• final (campus) interviews
• deliberations regarding the hiring recommendation

When scheduling meetings on Outlook, be aware that because of shared calendar settings, people outside the committee could potentially see the names of candidates or references if this information is included in the meeting title.

Once campus interviews have concluded, the search committee can convene a meeting with the Dean, the appropriate Associate Dean, and the hiring manager collectively at the request of any of these listed to discuss the candidates’ performance. This conversation would be used to further guide the search committee as it prepares a recommendation, which can take one of the following forms.

• If there is consensus among the members, the committee can provide a summary statement and/or a ranking of the candidates.
• Lacking consensus, the recommendation should indicate which of the candidates are acceptable and which are unacceptable.

In either case, the recommendation should address only those candidates who received on campus  interviews (including any who subsequently withdrew).

When scheduling meetings on Outlook, be aware that because of shared calendar settings, people outside the committee could potentially see the names of candidates or references if this information is included in the meeting title.

Search committees can decide when and how to check references for candidates. Some options include:

• Between first round and final round interviews (all finalists for faculty positions) OR before final round interviews (all finalists for staff positions)
• After final round interviews (all finalists or preferred candidate)

Whenever possible, at least two members of the search committee should be present for each reference check. (A single member of the committee can suffice when having two is not feasible for scheduling or timeline.) Reference checks may be conducted over the phone, zoom, or email.  References must be checked prior to recommended hire for any candidate. It is desirable to have a reference from a fairly recent supervisor (as defined by the search committee). A current supervisor reference is not required unless the hiring manager specifically asks for it.

Faculty Positions

Library Human Resources advertises all faculty positions in the follow locations:

• Circa (including HBCUs, HSIs, and many others)

• Library schools discussion list

• ARCULI Discussion List

• ARKLIB Discussion List

• Arkansas Library Association Jobline

• Greater Western Library Alliance

• American Indian Library Association Discussion List

• Asian/Pacific Islanders American Libraries Association Discussion List

• BCALA Discussion List

• American Library Association JobLIST (Pay- Web site)

• Association of Research Libraries (ARL) Jobline (Pay-Web site)

• Association of Southeaster Research Libraries (ASERL) (Web site)

• The Chronicle of Higher Education (Pay-Web site)

• Inside Higher Ed (Pay-Web site)

• Latinos in Higher Ed (Pay-Web site)

• If Special Collections: Society of American Archivists (Pay-Web site)

• Others requested

Search committees can independently post the announcement to discussion lists and other free resources but must keep a list of the places they posted for the search records. See below for some additional sources for specific types of positions.

Non-Classified Positions

For non-classified positions, Library Human Resources advertises in the following locations:

• Circa (150 mile radius)
• Others requested

Again, search committees can independently post the announcement to discussion lists and other free resources but must keep a list of the places they posted for the search records.