Yale University’s “Cataloging E-Monographs: Copy Cataloging and Variant Format Cataloging” was also consulted for these procedures and may prove helpful (https://web.library.yale.edu/cataloging/e-resources/e-books-copy).
First search OneSearch. Use the supplied spreadsheet or invoice with bib and order number. Then follow the appropriate step below. Note that we will no longer add the electronic information to the existing record for print.
OCLC is currently working to combine multiple electronic records into a single provider-neutral one. This means that the issuing entity and file format (HTML, PDF, Word, etc.) of the item no longer matter, but rather, all online manifestations are to be described with a single record. But until this process has been completed, you may find multiples. If one or more electronic records matches the online resource (same title, publication information, edition statement, series, etc.), choose as the basis for cataloging:
You will need to derive one from the record for the print version. To do this, locate the corresponding print record (same title, publication information, edition statement, series, etc.), then:
b black and white
007 c |b r |d c |e n |h u |i n |j u |k u |l u
If you are deriving in OCLC and the print record included an 010 field, move it to |w of the 776 field instead (see below).
020 0309529263 (electronic book)
020 9780309529266 (electronic book)
020 |z 0309091179 (hardcover)
When deriving, give this field as follows:
AFU |b eng |e rda |e pn |c AFU
Each electronic book should have its own LC call number, including class stem, Cutter, and date. Do not use work letters such as “eb” unless there is a print version with the same call number. For example:
050 4 HG1615.25 |b .B49 1998
If no LC call number is present, first see if you can copy one from the print record (adjusting the date as needed). If you cannot find a call number, assign one or give to your supervisor after you have finished cataloging (or at the point of cataloging if deriving a record).
When deriving an OCLC record, authority work should be completed at the point of cataloging. The main entry should be applicable to all manifestations of the electronic resource. Include a |e relationship designator. For example:
100 1 Kristof, Nicholas D., |d 1959- |e author.
Check to make certain the 245 matches the online title page, and if not, correct it (including second filing indicator). For example:
245 10 CMOS electronics : |b how it works, how it fails / |c Jaume Segura, Charles F. Hawkins
Depending on the record chosen for editing or deriving, obsolete AACR2 practices may be reflected in the record and should be changed to RDA.
Use this field for recording additional titles (or portions of titles) found in the online resource, or on the Web pages where they are hosted. Note that the latter should be given in a form that excludes specific provider information. For example:
246 1 |i Available from some providers with title: |a CMOS electronics online
This field should only be used for recording statements applicable to all manifestations of the online resource, and not for statements pertaining to specific provider versions. Delete the latter. Note that the 250 must match the edition of the online resource (often the same as the original print). If not, you cannot use this record (derived or otherwise) for cataloging. Search for the appropriate OCLC record, and as needed, give to your supervisor to resolve. Do not use abbreviations in this field unless present in the resource.
Do not use this field in OCLC or OneSearch records.
Change an existing 260 field to 264 _1 and spell out abbreviations not appearing on the resource. This field should only be used for recording a place, publisher, and date applicable to all manifestations of the online resource, and not for statements pertaining to specific provider versions. Often these are print publication details. Record the first-named place, publisher, and date. Note that the 260/264 found in the record must match the online resource in content, if not in form. When it does not match, you cannot use this record (derived or otherwise) for cataloging. Search for the appropriate OCLC record, and as needed, give to your supervisor to resolve.
Use “1 online resource” in |a, and add/retain pagination in parentheses if the e-book has it. Also add/retain any statement about illustrative matter in |b if appropriate. Do not include |c and |e. For example:
300 1 online resource (xix, 345 pages) : |b illustrations.
300 1 online resource (3 volumes) : |b illustrations (some color)
The appropriate fields for an electronic resource are:
336 |a text |2 rdacontent
337 |a computer |2 rdamedia
338 |a online resource |2 rdacarrier
490 1 Wiley InterScience electronic books
830 0 Wiley InterScience electronic books
When deriving an OCLC record, verify all existing notes, but accept those in OneSearch record unless they are obviously wrong. Generally spell out abbreviations unless they appear that way in the resource. Follow these additional instructions:
588 Description based on online resource; title from PDF title page (ACM, viewed May 26, 2011).
588 Description based on print version record.
Enter the following note in OneSearch only:
506 Electronic access limited to current UAF students, faculty, and staff.
Do not use. Prefer field 776, |i (see below).
Do not use. Note that this is a change in practice.
Do not use.
If there are no subject headings (600, 610, 650, or 651 fields), in the record, assign them or give to your supervisor. If you are deriving a record, this will need to be done at the point of cataloging; otherwise, it can wait until you have finished cataloging.
Add the following genre heading to the record if not already present:
655 _0 Electronic books.
When deriving an OCLC record, authority work should be completed at the point of cataloging. Include only added entries for persons, corporate bodies, conferences, etc., that are applicable to all manifestations of the electronic resource. Use of appropriate relationship designators in |e is strongly encouraged.
Generally add this field to link the e-resource to its corresponding print version. (The “Description based on print format version record” note will also be included in the record.) To create the link, use the OCLC “Insert from Cited Record” command.
776 08 11553638
776 08 |i Print version: |a ACM/IEEE-CS Joint Conference on Digital Libraries (6th : 2006 : Chapel Hill, N.C.). |t Opening information horizons. |d New York : ACM, 2006 |z 1595933549 |w (DLC) 2006297059 |w (OCoLC)769673977
|zFull text online. |uhttps://go.openathens.net/redirector/uark.edu?url=https%3A%2F%2Fonlinelibrary.wiley.com%2Ftoc%2F15360741%2F2005%2F2005%2F131
There may be additional URLs for other providers, but delete any that are not applicable to our holdings.
949 *recs=e; ov=.b12345678;
Make sure that URL really functions in the OPAC.