Thank you for your interest in donating materials to the University Libraries. The mission of the University Libraries is to provide access to information that will support and foster creativity, study, teaching, and research for the University of Arkansas campus community.
The Libraries do not accept walk-in donations or unapproved drop-offs at any of our facilities due to limited space and the high cost of sorting, reviewing, and processing donated materials. We consider only gifts-in-kind that relate to our mission and curriculum.
To see if your potential contribution fits into our collections plan, simply print and fill out this form and send it to us to start the process. You will be prompted to provide a list of titles, authors, year of publication, and edition to aid in our selection, as well as an estimate of the value of the potential materials.
If we determine we can accept your donated materials, once donated, the materials become the property of the University Libraries. Donated materials may be used or displayed in public or staff areas, put in storage, transferred to another unit within the university, sold, discarded, or donated to another institution, organization, or individual in accordance with Arkansas and university rules, guidelines, and laws.
Items the Libraries are interested in adding to our collection include but are not limited to:
Although exceptions may be made for special circumstances, we usually do not accept:
The appraisal or establishment of an item’s value for tax purposes is the responsibility of the donor, as are appraisal costs. Because the Internal Revenue Service regards the University Libraries as an interested party, we are unable to provide appraisals, but may be able to assist you in identifying an appraiser.
Two useful IRS publications are:
For more information on valuation of donated property contact the Internal Revenue Service or your own tax advisor or attorney. Acceptance of a gift that has been appraised by a third, disinterested party does not imply endorsement of such appraisal by the University Libraries.
If at any time you have questions, need help, or want to discuss your potential donation, feel free to reach out to the University Libraries’ Office of Development by calling 479-575-6455 or email firstname.lastname@example.org.
When reasonable, the first point of contact for books or other physical materials donation should be the Development Office. Potential donors are encouraged to initiate the donation process using the online Gift-in-Kind Donation form (https://libraries.uark.edu/development/gifts-in-kind/gift-in-kind-donation-form.pdf).
Subject selectors may be contacted directly from professors or members of the community regarding a potential donation. If a potential donation is large (5o items or more), subject selectors are encouraged to inform the Development Office so that a relationship may be established.
Depending on the situation and relationship with a donor, selectors may wish to employ different methods of accepting gifts. Regardless of the method, it is requested that selectors obtain a completed Gift-in-Kind Donation form and pre-select materials as much as possible.
*Some selectors may choose to search the catalog themselves (or enlist the help of grad assistants) at the time of the selection process or after receiving items. Please feel free, just let the CS gifts processor know so efforts are not duplicated.
*Bookplates: While the option to request an electronic bookplate is no longer available on the donation form, the opportunity to include one is still available and left to the discretion of subject selectors. If selectors believe the gift warrants such recognition, and has received permission from the donor, please include the preferred name to be used on the Gifts-in-Kind form. The field will continue to start with “Bookplate: Donor Name” for searchablility and distinction from the Celebration Bookplate program.
*Exception: If a title has been checked out more than 10 times, at least once in the past 5 years, a second copy is added. This does not apply to former reserve titles that are no longer used for class. These titles go to the appropriate subject selector for decision.
*Exception: If we have a title in our collection, but our only holding is non-circulating (e.g. Special Collections, Reserves), a second copy is added to MAIN or LINX.