StaffGuide: Cataloging and Acquisitions

Assigning Sublocations and Labeling

Labeling in Brief

Complete instructions can be found in the slideshow above. The following is a brief summary:

  1. If the spine is wide enough, always apply a single call number label with location to the spine.

    Correctly labeled book (wide spine)Check mark

  2. In cases where the spine is not wide enough, place the call number label in the lower right corner of the back cover. Then place an additional location label on the spine, approximately 1/2 inch from the bottom. The text direction of the label must match the text direction of the spine title.

    Correctly labeled book (wide spine)Check mark

  3. Place the appropriate colored label protector (see chart below) on the spine, covering the call number and/or location label.

  4. The following are examples of mislabeled materials.

    Spine is wide enough that call number/location label should be placed there
    Mislabeled books (wide spine)

    Text direction does not match
    Mislabeled books (narrow spine)


Ordering Colored Label Protectors

Children's Collection Sublocations (Colored Labels)

Children’s Literature Collection Sublocations Chart (Colored Labels)

Location Code


Tag Color Decision Made On Description Age Grade Additional Notes
MAINLRCGN Graphic Novels Aqua Format Fiction or non-fiction; full-page, full-color illustrations on every page; comic book style representations of dialogue and action (eg. speech bubbles, words like “whoosh” or “bam”) Any Any  
MAINLRCTT Traditional Tales Copper Content Fiction or non-fiction; portrays traditional stories, fairy tales, folk tales, myths, legends, fables, etc. Any Any May use “as told by” instead of “written by”
MAINLRCNF Non-fiction Gray Content Non-fiction works excluding graphic novels and biographies Any Any  
MAINLRCBI Biographies Orange Content Non-fiction works that present the account of someone’s life; includes biographies and autobiographies Any Any  
MAINLRCPB Picture Books Pink Format Usually 32 pages long; oversized in at least one direction; color illustrations on every page; fiction Any Any This sublocation will also include board books and pop-up books.
MAINLRCER Early Readers Pale
Reader Level Generally 32 to 64 pages; color illustrations on the majority of pages; short, grammatically simple sentences with basic vocabulary; meant to be read by a child; fiction 4 – 8 years K – 3rd grade AKA easy readers, leveled readers, easy-to-read, or beginning readers. May have letters or numbers on the cover to indicate reading level.
MAINLRCCB Chapter Books Light Blue Reader Level Content divided into chapters; illustrations are minimal and typically in black and white; length can vary; fiction 7 – 12 years 3rd – 7th grade AKA early chapter, transition, middle grade, tween, or pre-teen.
MAINLRCYA Young Adult Light Purple Reader Level Full length novels geared toward teens; fiction 12+ years 7th grade and up  

Children's Collection Sublocations (Regular Labels)

Children’s Literature Collection Sublocations Chart (Regular Labels)

Location Code Name Description Additional Notes
MAINLRC Children's Literature Collection   Not used. Assign a sublocation for all materials.
MAINLRCOV Oversized    
MAINLRCP Periodicals    
MAINLRCPRO Curriculum Materials Professional texts (lesson plan books, for example) which will be co-located with the children’s books to better serve the College of Education and Health Professions Books purchased for this location will have a corresponding library note in Gobi to indicate that they should be cataloged for that location.