Report contents

At the end of 12 months, a list of long lost and missing items is sent to subject selectors for review.  This list includes:

• missing items searched for at least 12 months
• lost items not returned by patrons and 12 months overdue
• lost and paid items not returned by patron, paid for, and not returned in 12 months

All these items will have in the item internal note 3 "sent for replacement YYYY-MM-DD." 

Report delivery

Emailed Monthly

Selectors will receive the report by email on the first Monday each month. 

Widget on Alma Home Page

In addition, an Alma widget is available to add to your Alma home page.  The data in this widget is updated daily. 

To add a widget to your Alma home page:

1. Go to the Alma home page by clicking the UA Logo in the upper left of the Alma screen.
2. Find the + plus sign in the upper left of the screen and click it. 
3. Find the report Fulfillment - Selectors Replacement Report in the list and click the checkbox to add it to your home page.
   
4. Click the X to close the choice window.  Your report widget should appear. 
   

If you do not wish to replace an item, do nothing.  At the end of 30 days the item will move to a withdrawal workflow. 

General replacement guidelines:

• consider the number of checkouts, last checkout date, and age of item before assuming a replacement is necessary
• replace with an ebook version, when possible
• consult with subject and branch librarians before assuming a replacement should go to a location outside of MAIN

Preferred Ordering Option: Rialto

1. Search for the item in the Rialto marketplace, with special emphasis on newer editions and ebook versions. Note that Rialto will indicate that the item is in our inventory; this may be the missing item. 
   
2. Add the item you wish to request to your shopping cart, using the appropriate ebook or print book template. 
3. If print, add the shelving location.
4. For fund , use 1repla - Replacements
   
5. If desired add a note to Approver with any order details.
   
6. Submit the cart for approval.

Alternate Ordering Options

For items not found in Rialto, you may instead:

• Send an email with order details to books@uark.edu
• Create a Purchase Request inside of Alma.  This option is found under Acquisitions > Purchase Requests > Create Purchase Request.