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Ordering Calendar

Acquisitions ordering calendar
July	Fiscal New Year Start-Up Library Finance Department notifies library about endowment income. Selectors advised to begin ordering, assuming there are no budgetary constraints
August	Estimate price increases
September	2nd week of the month, selectors reach out to departmental liaisons for input about selections.
October	Oct. 1, Monographic funds should be 30% submitted. Oct. 30, Monographic funds should be 30% encumbered
December / January	December 15, Monographic funds should be 50% submitted. Jan. 31, Monographic funds should be 50% encumbered. Jan. 31, All non-U.S. source orders (printed format) should be submitted by January 31st to allow for shipping time and payment to be completed before the end of the fiscal year.
March	March 1, Monographic funds should be 90% submitted. March 30, Monographic funds should be 90% encumbered. March 1, Subject group orders due. Budget Proposals due to the University.
April	April 1, 100% of orders must be submitted. April 15, final ebook ordering deadline. (Must allow time for record and invoice delivery plus payment)
May	Uncommitted general funds pooled for special purchases.
June	June 30, fiscal year end close.

Notes:

Budget allocations from the University are distributed one-time during the year and have not been on a set schedule. The timing of Library allocations is heavily dependent on the timing of University allocations.
Funds for reserves, faculty publications, replacements, and some awards titles are available year round.
It is an increasing trend that books go out of print very quickly and therefore are more difficult to purchase.
Early monographs ordering is encouraged where possible. It is difficult for acquisitions staff to handle large numbers of orders received on or near the deadline.
Using Gobi folders is the preferred method to select titles for collection development purposes. Make the folder visible and the type shared. Best practice is to use your fund code and the year as the title. Email books@uark.edu when you are ready for the selections in your folder to be ordered.

Unit email addresses

book selections: books@uark.edu

book rush requests: rrequest@uark.edu

serials acquisitions questions: libacq@uark.edu

Policies and Procedures

Expectations for Selectors

StaffGuide: Content Services
Policies and procedures for Cataloging, Acquisitions, Serials, and more.
Gifts-in-Kind Policies and Procedures
Replacement Procedures (under revision, 8/19)

Book Price List This excel sheets lists Book Price(s) for each category in the varies University Library collections.

Request Forms

Fund Reports

Alma Fund Reports

Log into Alma.
On the left menu, choose Analytics, then Reports > Acquisitions - Fund Reports.

Note that the reports and functions listed will vary depending on your Alma roles.

Other Reports

GOBI

Gobi Tutorial, New User
Gobi Tutorial, Folders
Using Gobi folders is the preferred method to select titles for collection development purposes. Make the folder visible and the type shared. Best practice is to use your fund code and the year as the title. Email books@uark.edu when you are ready for the selections in your folder to be ordered.

Other Tools

UlrichsWeb This link opens in a new window
Covers: Current. Provides a directory and catalog of currently-published serials worldwide, including consumer and trade magazines, academic and scholarly journals, monographic series, newsletters, newspapers, and electronic publications. Each entry specifies prices, formats (print or online), providers, and whehter or not the publication is peer-reviewed. Search or browse by title, ISSN, subject area, or content type.
Journal Citation Reports (JCR) This link opens in a new window
- This link opens in a new window
Covers 1997-. Allows you to evaluate and compare journals using citation data and publication data drawn from approximately 12,000 scholarly and technical journals and conference proceedings from more than 3,300 publishers in over 60 countries. A part of InCites.
CLCD QuickFind K-12 This link opens in a new window
- This link opens in a new window
Covering children's literature from pre-K to young adult, CLCD provides professional reviews from journals and magazines, as well as information from national and international Y/A and children's book awards. Search by keyword, author or illustrator, genre, reading level, age, or lexile group, and more. Create a personal login to save search strategies and titles.
WorldCat Classic This link opens in a new window
- This link opens in a new window
Describes items published since about 1000 and owned by libraries around the world. Types of publications include: books, journals, maps, slides, computer data files, magazines, musical scores, sound recordings, computer programs, manuscripts, newspapers, videotapes, bibliographies, master's theses, doctoral dissertations, and software. Items not held by the University Libraries may often be requested on ILLiad (Interlibrary Loan).
WorldCat Discovery This link opens in a new window
- This link opens in a new window
Describes items published since about 1000 and owned by libraries around the world. Types of publications include: books, journals, maps, slides, computer data files, magazines, musical scores, sound recordings, computer programs, manuscripts, newspapers, videotapes, bibliographies, master's theses, doctoral dissertations, and software. Items not held by the University Libraries may often be requested on ILLiad (Interlibrary Loan).
WorldCat.org This link opens in a new window
- This link opens in a new window
WorldCat.org is open to all to use.
Describes items published since about 1000 and owned by libraries around the world. Types of publications include: books, journals, maps, slides, computer data files, magazines, musical scores, sound recordings, computer programs, manuscripts, newspapers, videotapes, bibliographies, master's theses, doctoral dissertations, and software. Items not held by the University Libraries may often be requested on ILLiad (Interlibrary Loan).