Conducting Research in Special Collections

Use your Special Collections Account to order reproductions from manuscript collections:

1. Use ArchivesSpace at the University of Arkansas Libraries to identify the material you would like to request to have reproduced. Learn more about duplication services and fees.When you have identified material you would like to request for reproduction, click the Aeon Request button in the top right corner.
2. Even if you do not plan to view the materials in person, you must request the materials you would like reproduced. The Aeon Request button in step 1 will prompt you to log in to your Special Collections account (or register for a new account, if needed). See directions for creating an account on the Getting Started tab.
3. To place a reproduction order from the "Saved Requests" page, click the "Action" button and select "Request Copy" from the dropdown, fill out the form with the required reproduction specifications. In the order form, note that folder information, page information, and format are all required fields. You can also submit a reproduction request from the "Saved Requests" tab. From "Saved Requests," you click the red "Request Copy" button to the right of item(s) to be requested.
4. Select the container(s) the requested materials are found in.
5. Add any special requests or questions in the Order information section.
6. Switch the order type from Schedule appointment to Request photoduplication.
7. The reproductions order form will open below. Fill out the required fields in the form.
8. When you are ready to submit your order information, click the red Submit request button at the bottom of the page. A staff member will review your order information and be in touch with any questions about your order and to provide a payment link if applicable.
9. If you plan to publish the reproduction, make sure to check the "For publication" box and fill out the Notification of Intent to Publish form.

View the image gallery below for a step-by-step walk through of the screens you will encounter when ordering reproductions.

1. When your reproduction order is ready, you will receive an email notification.
2. Small reproduction orders will be delivered in your Special Collections account. To access your reproductions, log in to your Special Collections account.
3. In the menu bar, click on Order History, and then select Electronically delivered items.
4. Your order details will appear. Click the red View Item button to view the materials. Make sure you save a copy to your computer as files will be deleted from your account for 30 days. Most browsers allow users to right click and select Save As to save the file locally.
5. Special delivery instructions may apply for large files.

View the image gallery below for a step-by-step walk through of the screens you will encounter when downloading your reproduction orders.

To request reproductions of published print materials, you'll submit requests through OneSearch, the Library's discovery platform. 

1. Navigate to OneSearch, enter keywords into the search field and click Search. 
2. You can limit the results from the search results page to show items located in Special Collections by clicking the Search Everything dropdown menu and selecting Special Collections. Next, click the magnifying glass button to search materials in Special Collections. 
3. Once you've found an item of interest, click the record link to open the record page. 
4. If you are a student, faculty, or staff member, sign into OneSearch using your uark login credentials. Community members and Crystal Bridges users will sign in with their personal email accounts. 
5. Scroll down to the Locations sections and click the location you would like to request copies from (in this case, we want to request reproductions of the Special Collections copy of this item). 
6. Click the Special Collections Request button to the right of the item to copied twice.
7. If you haven't logged in to Aeon, you will be prompted to do so before you can complete the copy request. 
8. Once you've signed in, click the red Switch to Reproduction button at the top right of the request form.
9. Scroll down to the Order Information section of the form and fill in the format and inclusive page information. 
10. Click the Submit Request button at the bottom of the form to complete your request. 

A Special Collections staff member will scan your request and deliver the item electronically. 

Please contact specoll@uark.edu for assistance.