Off-campus options: browser VPN or mobile data with phone or hotspot
Use Proxy?
is always no
Window Target
leave as is
Friendly URL
In general make these ALLCAPS and start with the vendor name, e.g. EBSCOMLA
Best Bets and Subjects
A resource can be one or the other in a subject, but not both
Best practice is to have no more than 2-3 Best Bets in a subject
Consult with subect librarians on listings
Description
If appropriate, start with Covers: [dates]. << this can be a custom field in new A-Z.
Be succinct and use verbs such as covers, includes, offers, to avoid duplicating the resource name in the description, Ideally, get the main point across in less than 250 characters.
Avoid using numbers as these are quickly outdated (for instance "Includes more than 500,000 images...)
Okay to use vendor blurbs but be careful of marketing claims such as "most comprehensive" or "most reliable."
More Info
Avoid using this as it leads to clutter on guides.
Used for funding support acknowledgements or registration instruction links.
Library Review
not used at this tim
New and Trial Tags
See below for trial set ups.
Set New tags to expire after 1 year.
Featured tags are not in use at this time.
Permitted Use
not in use at this time
Internal note
used to store previous trial or cancellation information
In Other Systems
Check your work by visiting https://uark.libguides.com/az/databases?t=52233&p=1 (New resources on the library home page)
*If you add a free resource as a new A-Z item, be sure to search LibGuides for any link assets and change them to the database; delete the link assets.
In Alma, update the Resource Recommender for the new resource
Key is shortcut URL from LibGuides, example EBSCOMLA
Description can only be 250 characters. Keep it brief.
Tags are any text strings that you think the use might search under, separated by semicolons
Link is the shortcut URL from LibGuides
Leave link text. Image URL, and Note blank
Delete ALL views and choose instead Law and UARK01 (generally)
Removing a Resource
In LibGuides A-Z
Mark the resource "hidden" and place an internal note about the cancellation and date.
In Other Systems
Check LibGuides for any links to the friendly URL by using the Tools > Search and Replace function.
These should not happen but they do.
Check LibAnswers for any links to the resource.
Delete or make inactive any Alma Resource Recommender entries.
If the resource was a very popular one, check with the Blackboard administrator (bbadmin@uark.edu) on any links in the LMS.
Routine Maintenace
Each Month
Check for any "new" or "trial" databases that need to have that type removed.
You do not need to remove the "trial" type from resources that were tralled and suppressed.
Check the Resource Recommender in Alma for any recently added or deleted resources to make sure they have been updated.
Each Year
In August, request that subject librarians review the databases in their subject areas for any needed additions or corrections
Setting Up Trials in LibGuides A-Z
Create a new database A-Z record (Content > A-Z Database List > Add Database)
Be sure to make the database type = trial - this will ensure the item shows up in the Trials list (temporary workaround after API broken, 2023).
Fill out the fields taking special care with Trial Resource and Expiration Dates. The resource will disappear from public view on the expiration date.
Add to the description the HTML for the link to the trial survey:
<a href="https://uark.libwizard.com/id/46284699a30885680df62c6a34f20991?6694=Database%20Name" onclick="window.open(this.href, 'popupwindow', 'width=575,height=800,scrollbars,resizable'); return false;">Take a short survey on this resource</a>
Add to the description the HTML for the trial end:
<strong>Trial Ends:</strong> mm/dd/yy
Check that the trial is showing up on the trials page at