Storing your files online, rather than on specific workstations, laptops, USB drives, or external hard drives, may make sense if
The University of Arkansas offers faculty and staff two solutions for storing and sharing files.
Read more at the ITS website.
For working remotely, backing up your files, and syncing your files across multiple devices, Library IT recommends the Box solution.
You can Use Box in several ways; all require Internet connectivity.
Need more help? Contact Library IT at libhelp@uark.edu.
Want to change your default view? You can choose Favorites instead of All Files or Recents by
Decide which files you want to store in the Box Cloud. This may be all your working files, "My Documents," or only a subset.
Then choose the "Upload" button in the upper right of the screen.
Tip: you can also add files and folders to Box with the Box Drive, below.
Box Tools is an add-on utility that simplifies editing most file types in Box Online so that you don't have to download files to edit them.
Read more about working with files using Box Tools.
Shared links are great for quickly sharing a document or file for a one-time task. You can also use a Shared Link to make an item available to anyone with the link. Depending on the permissions selected, a person may not need a Box account to access a shared link. To share an item with a link, click the Share button to the right of the item and then Copy LInk, choosing the view settings that you wish to apply.
Inviting collaborators to join your folder allows a group team to revise one version of a file, rather than creating multiple versions. This option is best for long-term or complex projects. There are seven permission levels, and each collaborator needs to have a Box account.
To collaborate with other Box account holders on a file or folder, choose a file or folder and click the Share button to the right.
Share options range from Viewer to Editor to Co-owner. Co-owners (and some editors) can reshare and delete files and folders.
Items shared to you will appear in your Box list.
If you are a co-owner, you will have the power to delete items shared to you.
Unfortunately, depending on share permissions, it can be difficult to organize / move the folders and files shared to you. If you simply no longer wish to view or work with Box items shared to you. click the three dots to the right of the item, then then More Actions, then End Collaboration. If, later, you find you need access, you'll need to ask the owner to share with you again.
No. You will still need Internet connectivity to work with Box Drive.
However, you might wish to add Box Drive if you like to use the Windows File Explorer to browse your Box files and folders as you do with files on your hard drive.
Add the Box Drive app to allow you to easily navigate your Box folders and files as you do with files on your workstation.
You can now browse, open and edit your Box items just as you do online; they will automatically be synced.
Box Drive will create a shortcut on your desktop. If you wish, you can pin your Box Drive to the Quick Access list in Windows. Simply right-click and Pin to Quick Access.
You can add files or folders to your local Box Drive and they will be automatically synced online.
Decide which files and folders you wish to store in Box and MOVE them to the Box Drive folder, They will automatically upload to the Box cloud. You can move all your documents, or only selected folders.
You may wish to tell various programs, such as Microsoft Office Apps, to automatically save files to your Box Drive. To do so, for instance, in Word,
No. You will still need Internet connectivity to work with Box Drive.
However, you might wish to add Box Drive if you like to use the Mac Finder to browse your Box files and folders as you do with files on your hard drive.
Add the Box Drive app to allow you to easily navigate your Box folders and files as you do with files on your workstation.
You can now browse, open and edit your Box items just as you do online; they will automatically be synced.
You can add files or folders to your local Box Drive and they will be automatically synced online.
Decide which files and folders you wish to store in Box and MOVE them to the Box Drive folder, They will automatically upload to the Box cloud. You can move all your documents, or only selected folders.
Use the Box app to view your Box files and folders on your iPhone or iPad or to save new documents to your Box account. This is really more a read / view solution than a full-fledged Box Drive solution.
The Box app offers the ability to make files available offline. Tap the three dots and "Make Available Offline" to read an item when you will be without connectivity (for example on a plane). Use the "Remove from Offline" command to place a document back into the normal Box cloud.
Editing Offline documents can be tricky. For instance, in our testing the Word app can get stuck in an authentication loop. We don't recommend offline editing for the faint-hearted.
Access to Box at the University of Arkansas is revoked when a UARK account is closed. When leaving the university, make sure to transfer ownership of files, download personal items to an alternate storage option, or switch your Box account to a personal email address.
You may wish to transfer files to a colleague or colleagues. To do so, Share the items to them and make them a co-owner of the file or folder
When leaving the University, or if you decide Box is not for you, you will want to migrate content out of Box an into an alternate storage solution.
Select the files or folders you wish to save and download them to the alternate location.
You can choose to retain your personal Box files by creating a personal Box account not tied to the U of A. Wwitch your Box account to a personal email address. Charges may apply.