StaffGuide: Serials Work Study & Hourly Employees

Serials Department Contact Information

Contact Us:

Mandi Smith, Serials Librarian

Serials Dept. Personnel and Contact Information

NAME PHONE # OFFICE DEPARTMENT RESPONSIBILITIES
Judy Casada 575-5416 MULN 214B Serials
Technical Services
Serials Acquisitions Manager
Lisa Renee Lindsey Headstream 575-4165

MULN 214

Serials
Technical Services
Serials Coordinator
Jae-Eun Jeong 575-7973 MULN 214 Serials
Technical Services
Serials Access Specialist
Ashley Mitchell 575-3566

MULN 214

Serials
Technical Services
Serials Processing Specialist
Charles Sabo 575-5415 MULN 214 Serials
Technical Services
Serials Receiving Specialist
Mandi Smith 575-4812 MULN 214C Serials
Technical Services
Serials Librarian
Julie Thacker 575-5548

MULN 214

Cataloging
Serials
Technical Services
Serials Cataloging Supervisor
Jacob Wardlaw 575-3733

MULN 214

Serials
Technical Services
Serials eRecords Specialist

‚ÄčSerials Dept. Work Study / Hourly Staff Contact Information

NAME OFFICE RESPONSIBILITIES CONTACT SUPERVISOR
Tiffany Nguyen MULN 214 Serials Hourly / Work Study Ashley Mitchell
Justin Pham MULN 214 Serials Hourly / Work Study Ashley Mitchell

Campus Mail and U.S. Mail:

  • Fayetteville campus Mail:
    • MULN 214: Serials Dept. (if applicable add: "ATTN: (Serials Dept. employee's name)")
  • U.S. Mail:
    • University of Arkansas Libraries
    • Serials Department
      365 N. McIlroy Ave.
      Fayetteville, AR 72701-4002

Employment Information and Library Policies

IT Requests
computer hardware and software, network issues, Sierra
Send email to libhelp@uark.edu

To report a problem to Technical Services, Facilities, or fill out a University of Libraries Incident Report Form go here.

Workday:

The University of Arkansas System moved to a new Human Capital Management (HCM) and Finance system called Workday in Summer 2020, which is a cloud-based solution that is easily accessible at any time across desktop and mobile devices. Workday is replacing BASIS, webBASIS, PeopleAdmin, and Razorbuy.

How do I log into Workday?

  1. To access Workday, use Google Chrome, the recommended browser for Workday. 
  2. Navigate to myapps.microsoft.com (bookmark this page!)
  3. Login with your institution credentials for Office 365. 
    • You may be prompted to authenticate via Multi-Factor Authentication (MFA) or set up MFA if you have not done so previously.
  4. Locate and click the blue Workday icon from the available applications list.
  5. You will automatically be logged into Workday.

Installing the Workday Mobile Application:


Workday Training:

Workday training is available anytime, on-demand if you need a refresher on Workday topic. Visit myapps.microsoft.com to access the Workday Training App, which includes virtual Workday training courses and other helpful resources such as Quick Reference Guides (QRGs) and demo videos.
For more information on how to access training please visit our
Workday Training site or watch this video.


Time Entry and Leave Requests in Workday:

Previously, leave ran a month behind.  With Workday, it now runs during the month it is used, so there will no longer be a monthly entry of leave. 

All appointed employees (faculty, non-classified staff, and classified staff) should input their leave requests prior to using the leave.  If an employee does not use the full amount of leave requested, they will still be able to update it prior to the day payroll runs.   

All leave must be entered and approved by the time payroll runs for the month.  I do not have the specific days payroll runs yet, but it typically runs about five days before the end of the month.

Non-exempt employees (classified staff and non-classified staff who currently report the specific hours they work) will input the hours they work each day in Workday, and they will input requests for leave.  They will not use the time clock feature.  After time worked is input, employees will then need to submit that time.  It is recommended that time be submitted to managers in the system at the end of each week and prior to the payroll run date.

Exempt employees (faculty and non-classified staff who previously only reported leave used) will only need to input requests for leave.  They will not need to track their time worked.  Managers will need to approve the leave requests at least weekly, but at a minimum prior to the payroll run date.

Hourly and work-study staff will use the time clock feature to clock in and out.  In addition to clocking in and out each day, it is recommended that they also submit their time worked to managers in Workday at the end of each week and the last day of the pay period.  The pay periods for hourly and work-study employees end on the 15th of each month and the last day of each month.


Classified Staff:


Nonclassified Staff:


 

For Hourly and Work-Study Employees:

Hourly and work-study staff will use the time clock feature in Workday to clock in and out.  In addition to clocking in and out each day, it is recommended that they also submit their time worked to managers in Workday at the end of each week and the last day of the pay period. The pay periods for hourly and work-study employees end on the 15th of each month and the last day of each month.


For Serials Supervisors Working On Hourly and Work-Study Timesheets: