Under Event Registration, click the checkbox for “Registration is Required” and then some options appear:
Choosing an event from the public calendar and choosing Login to LibApps Or logging in to your LibCal Account and choosing Calendars > Mullins Library Calendar > choose an event to modify. (Only LibCal admins can delete past events)
To Modify event details, click the Modify Event button. Note that you also have the options to copy or delete the event there.
If you are using the registration function, click Manage Event to view or email attendees, add an attendee manually, or to view event statistics and add a note after an event.
Log in to your libcal account and choose Calendars > Mullins Library Calendar > Event Explorer to search for events by a number of criteria. Limit to yourself as organizer to see a spreadsheet of your own events:
From the Library Calendar, users can click on the event to see details and a registration button:
OR you can share the event URL with others, example: https://uark.libcal.com/event/4694252. You can get the event URL by going to Modify event in LibCal admin.
The default registration form is very minimal. You can add more questions to the email template you are using for the event, if needed.
If you have enabled LibAuth authentication, the form will automatically be filled in for name and email
Choose the option for Online event via Microsoft Teams and make yourself the organizer.
The Teams meeting link will be sent to registrants in the confirmation email. You can also arrange reminder URLs which will also contain the meeting URL.
Note that the confirmation email also includes an *.ics file as an attachment to allow the attendees to easily add the event to their own Outlook or Google calendar.
NOTE: meeting changes (modifying your event after you have created it) will result in a NEW Teams link. Make sure to send an update to your participants if you modify your event. Go to Manage > Email Attendees to send the new meeting link to all registrants.
The emails registrants receive are pretty minimal by default. The email templates are set at the Mullins Library Calendar level: let us know if you have suggestions for making them better!
If the event is an online event in Teams, the registrant will receive a Teams link. If the event is on another online platform with a password, the registrant will receive that information.
Note that the confirmation email includes an *.ics file to add the event to one calendar.
Patrons will also receive reminder and follow-up emails, if you have added those.
Questions / Suggestions?