StaffGuide: LibApps Guide

Guidance and tips for creating and maintaining your content

How to Create a Guide

From your main LibGuides Dashboard page, click on Create New Guide.

  1. Select "Start Fresh" to begin with a blank canvas or Copy an Existing Guide
  • You can choose to copy one of your own guides, one from another UofA librarian, or one from another LibGuides institution.
  • If you do use an existing guide from another institution, be sure to ask permission from the guide author first.
  • If you do use an existing guide as a template, all of the content (pages, boxes, and assets) will be copied into your new guide for use as is or for editing.
  • Also watch for technical glitches with guides created under earlier versions of the product.
  • Edit carefully for external links and names.
  1. Give your guide a name.
    Best practiceFor course guides, please consider naming with course abbreviation and number (HIST 1234) for consistency.
  2. Include a brief description.
    Provide a short sentence defining the guide’s scope and purpose; used when guide feeds are pulled into other pages.
  3. Select a Guide Type
  • Instructional Resources (used sparingly for collections of instructional tools, such as videos)
  • Course Guide (class guide)
  • Subject Guide (research guide for a subject area or topic)
  • Database Guide (user guide for a database or electronic resource)
  • StaffGuide: (for staff documentation)
  • Internal Guide: not published
  1. Select a Group Assignment
    In most cases, you will leave this blank.
    Custom Groups of guides may have different appearances and options.
    Some examples of Groups:
    • StaffGuides
    • CUARCL
  2. Choose whether or not to Share Guide Content.
    Community (all Research Guides sites) is the default.
  3. Click on Create New Guide and you're ready to start adding content to your guide.

LibGuides Roles

When you create a guide, you are the Guide owner. You can add colleagues as Editors, or, if outside of the Libraries, as (Outside) Editors.

  • Owners
    The person who creates the guide is the primary owner. A guide can have only one owner.
    Guide ownership allows one to be able to change the publication status of a guide or to delete a guide.
    Ownership can be transferred by system administrators.
    Owners can add others to a guide as editors.
  • Editors
    Editors can add and remove content, but cannot delete a guide nor can they add owners or other editors.
    To add a colleague as an editor:
    • Choose the Gear / Guide Settings tool from the Guide menu and choose Guide Editors.
      Guide Settings tool
    • Select the guide editor from the list.
    • By default, Profile Boxes do not display for guide editors. To show them:
      • Add a box where you want the profile to display.
      • Choose Type = Profile Box
      • Save. Your Profile will display.
      • Click the Gear icon on the Profile box to edit it.
      • Choose a different profile to display.
      • Save.

  • (Outside) Editors (Formerly Collaborators)
    You can add editors to your guide who may not be a member of the current UA LibGuides group.
    This is a useful role to assign to instructors or colleagues from other institutions who are working with you on a project. To do so, add an editor and create the LibApps account for him or her.


Guide Status

1. Unpublished:  editors and administrators can see what you've done, but no one else.You're free to try different approaches and learn as you go without worrying that what you've done is out there for everyone to see.

2. Private: Still not listed in the public Research Guides, but can be viewed by anyone to whom you give the URL: other librarians, faculty, etc.

3. Public:  Guide will automatically be listed in our list of Research Guides that people can see when they look at our site.


The Home Tab

The first tab in a guide is called Home by default, but it can be changed.

  • Navigate to the Home page.
  • Click on page settings (gears0 on the grey menu bar.
  • Choose Title/ Description,
  • Enter a new name.
  • Hit the Save Changes button.

Adding Content


  • Content is added to guides using content boxes arranged on pages.
  • See Pages for details on how to add more pages to a guide.
  • See Boxes for details on the different types of content boxes and how to add them to a page.
  • See special instructions on working with text, images, and links.