StaffGuide: Cataloging and Acquisitions

Theses & Dissertations FAQ

  1. Questions about binding (Is my thesis too big?  Are my margins too small?) This should be taken directly to staff in Binding.
  2. Will the library bind my thesis or dissertation for me? Typically we do not do this for students. Some departments will bind titles for students, but students should be referred to binding staff for binding questions. An attached list of departments that have accounts may also be consulted.
  3. Questions about formatting of a thesis (besides the binding issues listed above) should go to the Graduate School.
  4. Questions about “I left this page out of my thesis, is it too late to put it in?” can usually be accommodated.  The cataloger in charge can contact the graduate school to have the information added or changed as needed. Usually the graduate school will send out an email to the student if they or we find something that needs to be changed by the student before it can be accepted and delivered to ProQuest.
  5. What subject headings to suggest on the Library Transmittal Form?

Just provide several keywords that would help for library cataloging and database searching. If at all possible avoid using your degree as a keyword; that is actually provided in a different area in the record when it is complete.

  1. How long it takes to see University of Arkansas (UA) theses/dissertations (T/D) online?

In 2010, Graduate School started using ProQuest’s Electronic submission (ETD) system, and more and more students are submitting their T/Ds online, these T/Ds would be available online within one month after the Special Format Cataloging Unit approves and delivers them via ETD system.

  1. Can patrons request an “In Process” T/D?

We are still working on this availability.

  1. How many UA T/Ds are included in ProQuest Dissertations and Theses Database (PQDT)?

PQDT is the world's most comprehensive collection of dissertations and theses. It includes:

The full text of all UA dissertations from 1989 to the present. For older UA dissertations (earlier than 1989), only abstracts and citations are available. The earliest UA dissertation (with abstract, no full-text) in ProQuest is a 1913 dissertation.

The full text of all UA theses from August 2006 to the present.

In addition, Special Collections have sent some older Arkansas related dissertations (earlier than 1989) and theses (earlier than Aug. 2006) to ProQuest for digitization, so the full-text of these titles are also available in the Database.

Some dissertations and theses (T/Ds) have embargo period requested by authors, so the full-text of these T/Ds is not available online during the period. There are notes on these cataloging records reminding patrons of the fact.

See also the information about PQDT on the Libraries’ website at http://0-search.proquest.com.library.uark.edu/pqcentral/advanced?accountid=8361D

  1. Item status of T/Ds:

b = In Process. (The copy is on the shelves outside the cataloger’s office. Each semester’s manuscripts are arranged alphabetically by author’s last name)

e = Bindery Prep. (It is in the Binding. Ask Binding if you need this copy.)

f = Bindery. (This copy has been sent off to Binding company and is unavailable.)

u = UMI-In Process. (The copy has been sent off to ProQuest for digitization and is unavailable)

j = On Internet. (The Internet copy is available online)

o = Noncirulating. (The copy has been cataloged and is available either in Special Collections Storage off campus (Location: Lisas) or Special Collections Dept. (Location: SPCOT or SPCOD)

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Workflow for Processing Theses and Dissertations

 

Receiving

Graduate School sends a pdf scan of the submission form and IP form to Cataloging

Cataloging

Collates & reviews; emails Graduate School with any problems; Enters brief bib record and one item. Another item may be added if Special collections request a cotton paper copy. *If patent is pending, brief bib and paperwork goes into locked cabinet until Tech. Licensing Officer releases them.

Cataloging compares and corrects the T/D title lists that Grad. School sends over for each semester.

Shipping

Student submits his/her T/D online via ProQuest’s Electronic submission system, it would be available online within three weeks.

  

Copy 1 (Internet copy, CD/DVD)

Copy 2 (Archival Copy, on cotton paper, only if Special Collections requests this copy)

 

Cat. creates Inter item, with status code b, and location Inter

Cat. creates Lisas item, with status code b, and location Lisas. Puts on shelf. Then catalogs

Cat. puts forms for student in file folder for library records.

 

After URL added to bib record, Cat. changes item status to e, delivers to Binding

Cat. sends electronic submissions each time a TD is ready for review unless Patent Pending.

Binding sends to Bindery; when returned, changes item status to b, barcodes, and sends to Cat.

Published online, Cat. Changes item status to j, add URL and embargo information.

Cat. assigns T/D numbers, changes item status to o, and sends to the Head of Tech. Service.

Cat. Changes Item Location to SPCOT/SPCOD for Arkansas related T/Ds, and sends to Special Collection Dept.     

 

Theses & Dissertations Procedures

Processing Theses/Dissertations

 

  1. Receiving and Checking

Theses/dissertations (T/Ds) are submitted by the student to the UMI Administrator Tool and then the Graduate School sends a pdf copy of the submission forms to the library, at this time it is being sent by email. They need to be processed as soon as possible; at least the following steps 1-4 should be done within three days after we receive them. Contact Michelle Bachelor in the Graduate School (mbachelo@uark.edu, telephone: 575-6607) if there are problems with the manuscripts.

The student is required to submit a pdf copy of his/her thesis/dissertation to the UMI Administrator tool online.

  1. We receive an email from the Graduate School when they have checked the document for what they require. Print off the form and save the PDF in the "UA Theses & Dissertations" folder. Record the date of check in, the author’s last name and first name, degree, title, if there is an embargo or not and if there are supplemental files or anything else that is deemed important on the Excel spreadsheet. T/Ds are accompanied by 1 Intellectual Property disclosure form; 1 Thesis/Dissertation Submission Form, save these for our records in an accordion file with the semester name and year.

If supporting documents are submitted on a CD/DVD, this needs to be sent to Proquest to be uploaded and attached to the documents in their database.

  1. Check the Intellectual Property Disclosure Form if applicable. If the student has checked “This T/D does contain an invention of commercial interest,” this manuscript is a Patent Pending (also known as an “IP” or “intellectual property” manuscript) if it is signed by a TLO Officer. If there is no such signature, email Mark Swaney (mswaney@uark.edu) from the Technology Licensing & Transfer Office, with a cc to Susie Engle (sengle@uark.edu) and to the cataloger. Or Lisa Childs (lcchilds@uark.edu) with a cc to Sarah O'Brian (saobrian@uark.edu) with the Agricultural Patent Office. Mark or Lisa will tell us what the real IP status is. Here is a sample email:

 

                Subject: Possible IP claim - [author’s name]

                Hi, Mark(Lisa)!

                We have a new IP thesis/dissertation just arrived but there is no signature of TLO Officer.

                  Author:       Bielke, Lisa Renee

                  Title:           Evaluation of non-chemical treatments… in poultry

                  Advisor:      Billy Hargis

                  Department:         Poultry Science

                  Graduate date:     December 2006

 

               Can you please confirm its status for us? Thanks very much.   

 

 

 

 

 

  1. Collate the manuscript through the UMI Administrator which will be a PDF document, Check the PDF for:

Half title page

Title page

Abstract

*Approval page (see the note below)

Copyright page

Duplication release form (only for cotton copy)

Correct amount of page numbers

Illustrations

References

*Note: on the approval page, the cotton paper copy should have original signatures of the committee members (most of the TDs will not have a cotton paper copy, and the Graduate school has taken responsibility for the signature page). The electronic copy MUST NOT include the signatures.

Publishing options are on the UMI Administration tool so no need to worry about payment, but check for copyright page.

  1. The approval email that is sent to all the administrators and the student from the UMI Administrator tool works as our signature, saying that the library has approved of the manuscript and will submit for delivery.

II. Adding Brief Records in Sierra

Create 1 brief bibliographic record and 1 item record for the internet copy. Adding an additional item record for the cotton paper copy for Special Collection later can be done.

To create the brief record, log in to Sierra. Click New button, a window of thesis bib template (choose the RDA version) will pop up, allow you to fill the following fields:

100 = Last name, first name |d year of birth |e author (this must match the form on the authority workform, or already in the local authority database)

   Example:  100 1# Kluttz, Kathryn|q(Kathryn Marie),|d1978-|eauthor

   Don’t include additions to people’s names here, such as “Jr.”, “Sr.”, or a previous degree “B.A.”

100 Author Main Entry

   Search in Sierra for author’s authority record, if found, use this

   If not found, create an authority record on a workform using the information on title page and submission form. Here is an example:

100  1   Kluttz, Kathryn $q (Kathryn Marie), $d 1978-

400  1  Kluttz, Kathryn Marie, $d 1978-

670  Effect of UFOs on sugarcane growth . . . ,2005 : $b t.p. (Kathryn Kluttz, M.S., U. of Ark., 2005) ; submission form (Klutzz, Kathryn Marie, Jan 16, 1978)

Note: remember to put your initial and date created on the right top of the workform.

245 = Title (take from title page) and statement of responsibility

Example:  245  10  Effect of UFOs on sugarcane growth :|ba study /|cby Kathryn Kluttz  

Don’t include designations of previous degrees after the author’s name, even when they appear on the title page. However, in 245 |c you may include “Jr.”, “Sr.,” “III”, etc. 

Pat pends: do not enter title.  Enter only “PATENT PENDING” in the 245

Indicators: 1st indicator =1 if 100 field exists;

      2nd indicator = the # of non-filling characters. For examples:

      2nd indicator = 1 if a title starts with

      2nd indicator = 2 if a title starts with the article A

      2nd indicator = 3 if a title starts with the article An

      2nd indicator = 4 if a title starts with the article The

     

264 = date of graduation

Example:  264     [Fayetteville, Arkansas]|bUniversity of Arkansas, Fayetteville|c2005

No need to type the field since it is generated by template automatically, remember to change the year in the template accordingly   

300 = Physical description Examples:

300    220 leaves :|billustrations ;|c28 cm

300    220 leaves :|billustrations (some color), maps ;|c28 cm

300    220 leaves :|billustrations ;|c28 cm. +|e6 maps [Use this for separate maps that are not included in thesis, add a 500 note. i.e., 6 folded maps are inserted in the back pocket]

300    220 leaves :|billustrations ;|c28 cm. +|e1 CD-ROM ([37] slides ; 4 3/4 in.)

300    220 leaves :|billustrations ;|c28cm. +|e1 mp3 file (13:59 : digital)

500 = Month and year of graduation.

Example:  500     “December 2005”

No need to type the field since it is generated by the template automatically, remember to change the year in the template accordingly

502 = Dissertation note (See Table of Graduate Degree Programs and Degrees). Examples:

502     |bM.S.|cUniversity of Arkansas, Fayetteville|d2005

502     |bPh.D.|cUniversity of Arkansas, Fayetteville|d2005

Please watch the degree designation carefully. Sometimes the student has made a mistake and puts “Master of Science” when they really received a “Master of Science in Electrical Engineering.”  The engineering theses are especially problematic in this way, for some reason.  If you think the degree designation is incorrect, email Michelle Bachelor (mbachelo@uark.edu) in the Graduate School and ask her what the degree is supposed to be (she will fix the degree in the PDF)

504 = Bibliography note (take from scrap sheet). Examples:

504      Includes bibliographical references (leaves 218-220)

504      Includes bibliographical references

Use the latter note if references appear in several different places

 

690=Local subject heading for Advisor

690    Advisor: Adams, Glynn P

690    Advisor: Mantooth, H. Alan, 1963-

This field always begins with the word “Advisor:”, followed by the TD Director

This information should come from the Title page. The name provided on the Title page needs to be checked against the the library catalog authority file to see if it matches the heading for the advisor/director. If you cannot find the authority record for the advisor or you aren’t sure, check with a cataloger.  

690 = Local subject heading for department. Examples:

690     Dept.: History.

690     Dept.: Electrical Engineering.

The field always begins with the word “Dept.:”, followed by the department’s name

The information should come from the Library Transmittal Form. The department indicated on the form by the student must be checked against the the library catalog authority file to see if it matches the heading for that department.  Do not simply take it from the transmittal form, as it is often abbreviated on the form.  Also be careful to get the most “recent” version of the department heading when necessary–for example, Geology and Geography are not valid for recent theses; they have merged into Geosciences.  Look at the authority record for this information.  If you can’t find an authority record for the department or aren’t sure, check with a cataloger.

  Be sure to save changes you have made. (Ctrl S)

 

III. Adding Item Records in Millennium

Click on the Summary tab and then Attach New Item, the system will prompt you to select template for two item records:

1st Item Record:

  • Select “TDInter: Theses Diss. Internet” for Inter Copy
  • Location = Inter, Status = b (In Process), and 099 will be generated automatically
  • Save your changes (Ctrl S) 

2nd Item Record: (Only if Special Collections wants a cotton paper copy)

  • Select “Lisas: LisaThes/Diss” for Lisas Copy
  • Itype = 28 (dissertation) or 29 (thesis)
  • Location = lisas, Status = b (In Process), and v=Archival copy will be generated
  • Save your changes (Ctrl S)                

IV. Labeling and Shelving

Only the Submission Form and Intellectual Property Form are filed in an accordion file with the graduating semester, year and format of the TD, either Thesis/Masters or Dissertation/Ph.D.

If a copy is in CD/DVD format, check the supporting documents (1 title page, abstract, table of contents, and specifications of hardware and software versions if applicable). They should be put in an 8.5 X 11 envelope with the CD/DVD.

V. Patent Pending Theses/Dissertations

  1. Make sure the bib record has just PATENT PENDING in the 245, not a full title.
  2. Make sure the item record has the status “b
  3. This TD remains in a manila folder with the Submission Form. Add IP notes to a printed brief bib record, include it in the manila folder, and give it to the cataloger to be put in the “vault”. They will be released and go through the rest of their processing when informed by TLO Officer.

VI. Count Statistics

      Record under “New Manuscripts Accepted & Processed” on the Annual Thesis/Dissertation Statistics sheet.

 

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Inputting Thesis/Dissertation Records into OCLC

 

The goal of this process is to export brief records of theses/dissertations from the library catalog, import them into OCLC, then upgrade these records to full level cataloging records. We receive metadata from Proquest that we then upload into the library catalog that will be then imported to OCLC for the final touches to the full level records.

I. Export record from the library catalog

  1. In the library catalog open the brief record by author or title.
  2. Click Tools--Export Record, Browse and create a file name, then click Append to Save the file on your computer. (Using the last name makes it easy to find)
  3. If the above is too time consuming then just copy and paste.  Once in OCLC press Ctrl-Shift-B and it creates the basic information needed for the record. Then press Ctrl-U for the online constant data needed. Or EditConstant DataOnline—by name “TD”—Both. This adds the online constant data, that everyone has access to, to the record for easier implementation.

II. Import record to OCLC

  1. Click Import Records under File
  2. Browse and find the file you saved, and choose “Import to online save file” then click OK
  3. A window pops up indicating that the record was imported, you want to “delete original import file” so that you don’t keep importing the same record over and over again. Then close the message window.

III. Edit the record in OCLC

1. Open the imported record in OCLC

  • Ctrl-F3
  • Open the record by title

2. Apply appropriate constant data and delete unnecessary fields

  • Go to EditConstant DataOnline—by name “TD”—Both
  • Copy bib # from 907 to 949 (Overlay Command, the field ends with a semicolon), then Delete 907
  • Delete 998 and 945 (if it is NOT initials) by using combination keys “Alt—Delete”
  • Record the save file #
  • Save the record by clicking ActionSave record to online file

3. Edit the record 

  • Call up the record

Press combination keys “Ctrl-F3”

Call up the record by searching the save file #

  • Fixed Fields are already filled in by applying constant data
  • Variable Fields

Check and edit the following fields. Remember that OCLC format uses spaces around subfield delimiters, unlike the library catalog. It also uses end punctuation at the end of all fields except for 246 field and fields ending with parenthesis.

             049  AFUH

This code will generate the location of Internet resources for the Millennium record after export

            100  Author Main Entry

Search in Sierra and OCLC for author’s authority record, if found, use this

If not found, create an authority record on a workform using the information on title page and library transmittal form. Here is an example:

100  1   Uplinger, James Robert, $d 1979-

670  DNA translocation through a solid-state nanopore . . . , 2005 : $b t.p. (James Robert Uplinger, M.S., U. of Ark., 2005) ; submission form (Uplinger, James Robert, Jan 1, 1979)

Note: remember to put your initial and date created on the right top of the workform. For the authority record of a literature, put LC Call no. in the field 053. This can be done when the brief bib is created to decrease work at this point. Also, all new name authority records are now entered according to RDA. These typically follow the standard above in local records, but if they are to be entered via NACO into the national database, the cataloger should create those records.

In OCLC, fill in the author from the authority workform you made.  For example:

            100 1   Sanderson, Crystal Ellen, $d 1967- $e author

            245  Title and Statement of Responsibility

Check if indicators are appropriate (1st ind. = 1, 2nd ind. = # of nonfiling characters). Don’t forget spaces on either side of $b, $c, etc., and the period at the end of the field.  Pay attention to case sensitive and subtitle. (Usually “:” is a sign for subtitle.) Here is an example:

                 245 14 The waves are so high : $b stories and poems / $c by Margaret Pfaff.

690  Local Subjects

  • Department information can be found on the Library Transmittal Form. Verify Department has an authority record by making a subject search for “Dept.: XX” in the library catalog, if the authority record is found, use thus. If not, find the right department name.  If there is no authority record for the correct department then create an authority record on a workform for the department. Make sure and have all correct information, so ask for help if needed by supervisor. Here is an example:

150  Dept.: Chemistry

550  Dept.: Chemistry and Biochemistry

667  Name changed in 1987/88 from Chem. to Chem & Biochem. Use Chem & Biochem. for theses 1988 and later

Note: some departments have changed name over time, make sure to use the right name. We also need to update authority records when case arises, to add cross-references and notes to reflect name changes.

  • Advisor information can be found on the Approval Page with Signatures. Make a subject search for “Advisor: XX” in the library catalog, if the authority record is found, use thus. If not, use the name that appears on the Approval Page, and create an authority record on a workform. Here is an example:

150  Advisor: Adams, Glynn P

450  Adviser: Adams, Glynn P

   6xx  Subjects

            Specify the type of 6xx (600, 610, 650, or 651) and fill in the indicators.  Indicator 2 will always be 0.  

6xx begins with a capital letter. Subsequent words within a subfield are not capitalized

Each subfield begins w/a capital letter: “Career development $x Moral and ethical aspects” 

A summary for subfields:

                        $x for topical subdivisions: “Moral and ethical aspects”

                        $y for chronological subdivisions: “20th century:

$z for geographic subdivisions: “United States”

                        $v for form subdivisions: “Case studies”

There usually isn’t punctuation between subfields

6xx ends with a period unless another mark of punctuation (including a parenthesis) is present

To figure out the indicators look at the Library Transmittal form and Proquest Submission Form, the author should have good ideas written down. If you need more help look at the Abstract. To check and see if what you chose works go to Edit control headings, do “all” or if only one heading “single”.  To search by subject in OCLC, “shift F2” then search using LCSH.

050  4  Call Number

Fill in the call number as seen from similar OCLC or InfoLink records. Sometime subject headings has call number attached, another way is to assign call number is using the Correlations Search function of ClassWeb to convert LC subject heading to LC Class Number. The classification portion of the number goes in $a; the shelflisting part (including Cutter and date) goes in $b. For example:

            050  4  HD5713 $b .R63 1999

                Note: There are no spaces between elements in $a, but there are between those in $b. 

Check the call numbers in Millennium to make sure they fit in system, adjust cutter number if necessary

4. Save the Record

  • Print the record
  • Go to ActionSave Record to Online File (Ctrl + Shift + V).  OCLC will tell you the Save File number for the record (e.g., “63").  Print the online save record. Cataloger will check over your work and perform the export

 

 

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Editing Thesis/Dissertation Records

After Publishing Online

 

T/Ds sent to ProQuest are digitized. Usually three weeks after delivering if T/Ds are submitted online, check if the Internet copy is available online. Here is how to check:

  • Go to the U of A Libraries website
  • Search “ProQuest Dissertations” in the Database Finder search box, which will bring up the ProQuest Advanced Search interface
  • Search by Publication no., Author (last name, first name), or Document Title
  • If the document is found, then it is available online

 

Once the Internet copy is available online, editing the bib records accordingly:

  1. Call up the bib record by Author (last name, first name)
  2. Change Item status:
    • Change the Inter item status from u (UMI-In Process) to j (On Internet)
    • Change the Lisas item status from b (In Process) to e (Bind Prep) (Only if a paper copy is created)
  3. Add the following variable fields using Macro function, which you will create in Sierra:

      n  500        UMI ##-#####  

      This field records ProQuest Publication no., which is given when we get the records from ProQuest.

For example, UMI 30-37930

      d  690        Text (Electronic thesis)

      Local subject heading for all the theses and dissertations

      y  856  41    %dd

(This is also given when we get ProQuest record but it is useful for when there is an embargo or a needed change)

  • %dd is a substitution phrase for the following URL “stem”:

      |zFull text from ProQuest Dissertations and Theses. |u http://0-gateway.proquest.com.library.uark.edu/openurl?url_ver=Z39.88-2004&res_dat=xri:pqdiss&rft_val_fmt=info:ofi/fmt:kev:mtx:dissertation&rft_dat=xri:pqdiss:

  • Enter ProQuest Pub Number of the T/D at the end of the URL string

When a student chose embargo time (6 months, 1 year, or 2 years) to delay the online publication of the full text of his/her thesis, only the abstract is available online during the embargo period. Use a different note for these embargoed T/Ds:

  •    y  856  41  |zOnline abstract from ProQuest Dissertations and Theses. At the author's request, the full text of this thesis/dissertation is not available online from [Date on ProQuest Shipment Transmittal List] to [Date of embargo period ends]. %dd
  •    Use the Date from the UMI Administrator as the beginning date of embargo period, then adding the lengths of embargo time to calculate the embargo ending date. Go to publishing history and find the last entry, which would usually be publishing date.
  •    Delete note “|zFull text from ProQuest Dissertations and Theses” since it is generated automatically by substitution phrase  %dd and conflict with the new note
    • Enter ProQuest Pub Number of the T/D at the end of the URL string
  •    Embargo information can be found under the Revision/Changes-View history-Proquest Processing: Published by Proquest UMI on UMI Administrator.
  •    Go to Summary and View Order-Attach new order-embargo tickler temp-add ending embargo date-save.
  1. From dropdown menu, select “View—Public Display,” make sure that URL connects correctly to the digital version.
  2. When all of the records have their own OCLC record take the documents that were saved in the accordion files and add them to a binder with the semester and year on the outside. All of them need to be in alphabetical order.
  3. Let the cataloger know that the records are done so they can have the Special Collections Director look through the list to see if  they want a cotton paper copy of any of the documents.
  4. Count Statistics

Record under “TD Records Edited after Publishing Online” on the Annual Thesis/Dissertation Statistics sheet

 

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Theses/Dissertations Post Processing

This is only used when we have an archival copy (cotton paper copy)

When the archival copy is bound and returned to the Cataloging. We need to update the status of Lisas item records and add T/D numbers. In Sierra:

1. Call up the Lisas item of a bib record by scanning the barcode.

2. Change item status code from b (In Process) to o (Noncirculating)

3. Insert 099 field (local call no.) using Macro function: c099##T#2011, then add cutter number. Detailed instructions see the section below.

4.  Change item location to “SPCOT” for Arkansas-related theses

     Change item location to “SPCOD” for Arkansas-related dissertations.

5.  Route the item as appropriate:

  • Deliver Arkansas-related theses/dissertations to Special Collections Department
  • Deliver others to Lisas Storage. 

6. Count statistics:

Record under “TD numbers assigned” on the Annual Thesis/Dissertation Statistics sheet.

 

 

Assign Thesis/Dissertation Call Numbers (Local Call No.)

This can be done for the internet copy as well before or after creating the OCLC record

  1. A T/D number will be put in the T/D’s Lisas item and consists of 3 parts:
  • T or D (theses or dissertations)
  • the year of graduation
  • the Cutter number

An example of T/D number for a 2005 thesis written by Kluttz, K. M.:  T 2005 K68

The cutter number “K68” start with the FIRST letter of the author’s last name “K”, then the following digits “68” are determined by using the Cutter Table. Usually there are 2 digits, occasionally 3 or even 4 digits are used. 

Notes: If a name has a SPACE in it somewhere (“de Silva”) or is a two-parter (Jimenez Cordova; these are often seen in Spanish and Hungarian names), 2 things:

  • Make sure you know which part to start with (“de” or “Silva”?  “Jimenez” or “Cordova”?).  The name on the spine isn’t always correct and you may not be able to tell from the title page (where the entire name is run together).  Look at the “surname” part on the Library Transmittal Form.
  • If you are starting with a “short” part (“de” of “de Silva,” for example), make sure you count the space.  In traditional shelflisting terms, nothing comes before something.  So “de_” should come before “Dea” (but after all the “Da...” names).  The space can be accounted for with a number 1 or 2, followed by the appropriate digit for the next letter in the name (“S” of “Silva”).  Thus:

                        De Silva, O

                        D417 (in which 4=e, 1=the space between “de” and “Silva” and 7=S.) 

  1. Check if the T/D number fits in the library catalog

From our library homepage, go to Books--Library Catalog--Number Searches—Local Call Number, type the T/D number in the search box (e.g., T 2007 K68 or just T 2007 K). If the number conflicts with one already created, adjust the number. (e.g., if we already had “Klyburn” at “K68", then “Kluttz” should be “K67" or SOME number that will put “Kluttz” before “Klyburn”), Remember that the Cutter Table is here to help us but fudge when necessary. The goal is to make things file in alphabetic order, not to follow the table religiously.

 

 

 

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This section is maintained with a PDF, as all submissions are now electronic and no longer require shipping.

This section is maintained with a PDF, as all submissions are now electronic and no longer require ordering or invoicing.

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Fayetteville, AR 72701-4002
  • Phone: 479-575-4104
  • Toll-free: 866-818-8115
  • Fax: 479-575-6656