These changes became effective on July 1, 2018.
Following these procedures will allow the Sierra to automatically count cataloging activity. No further action is required by the cataloger. Cataloging statistics will be posted monthly. Make certain you double-check your work if you want credit for it!
The load tables will be set to protect the Cat Date from overlay, as it will be needed for counting. This means you will need to manually change the Cat Date in two instances:
Do not change the Cat Date when recataloging, or for any other reason.
Enter the three initials of the person who should get credit for the cataloging in the 945 field (Innovative tag "v"). Other initials and dates may be entered in this field, but the counting algorithm will only pull the first three characters. A macro is suggested for accuracy. The following string can be copy, pasted, and edited in Sierra: %ENTER%v945 dek
For record loads, we will use the following character strings to designate the type:
If you would have previously counted your edits to an existing record on the recataloging stats sheet, enter your three initials in a 955 field (Innovative tag "v"). The counting algorithm will only pull the first three characters. Note this field should not be used for minor edits, but only true recataloging. A macro is suggested for accuracy. The following string can be copy, pasted, and edited in Sierra: %ENTER%v955 dek
We believe it will be very rare for an item to be truly recataloged more than once in a year. If this occurs, initials should be added to the same 955 field, even though the counting algorithm will ignore them. Existing 955 fields will be moved to field 965 on July 1 of each new fiscal year to allow gathering and sending of updated records to Backstage.
Following these procedures will allow Sierra to automatically count withdrawn activity. No further action is required by the cataloger for statistical purposes. Withdrawn statistics will be posted on an annual basis. The separate procedure will be revised as soon as possible, as the other instructions still apply.
Do not use code "9" in bib records that lack cat dates. If an uncataloged bib record needs to be deleted, instead enter BCODE3 "d."
Note that these withdrawn statistics will be in aggregate. If you or your supervisor want individual statistics, you should keep these manually.
Counts must be entered manually. See below for the link to the form.
Several categories of statistics will now be gathered with the software we use for many of our public services functions. These statistics must be entered by the cataloger, and there are instructions for doing so embedded in each form. Statistics will be posted quarterly.
For further instructions, see the procedure “Statistics and Working with LibInsight.”