Every month on the 15th day, Ex Libris/Serials Solutions will send us an email notification letting us know that our 360 MARC updates are available to download from the ProQuest ftp site.
Open MarcEdit and locate the provided MARC (.mrc) files in the Cataloging drive that were just extracted.
If you are joining multiple files of the same type together, follow the next few steps, or skip the MARCJoin segment if not.
Open MarcEditor, then open the first .mrc file (the default file type is .mrk, so be sure to change it to see your files).
In Sierra, navigate to the Data Exchange function, under Cataloging. In the “Select Process” dropdown, select “Load Records via a Locally Created Load Profile (local).”
The 360 bibs from the “deleted” 360MARC file will be automatically marked for deletion (BCODE3 changed to “d”) as part of the load cycle, but bibs cannot be deleted as part of the automatic deletion process that occurs so long as there are item records attached to them. Item records for these bibs will need to be deleted manually since they are not deleted during the 360 MARC loads.
Titles that did not overlay with an updated record must be deleted, both bibs and items.
In the case of broken links or missing/incorrect content, follow these procedures:
If the bib record has multiple links and some still connect, simply remove the 856 field(s) for the broken link(s).
If the broken link is the only 856 in the record, or all links in a record are broken, change the BCODE3 to "n" to suppress the bib record. It should be be overlaid by a subsequent Delete file and eventually removed from Sierra.
Report the problem record by creating a LibAnswers ticket. The easiest way to do this is to send an e-mail to email@example.com. Someone who works regularly with 360 and Serials Solutions will investigate and open a ticket at Ex Libris if need be.