StaffGuide: CONTENTdm Cookbook

Recipes for Metadata Entry for the University of Arkansas Libraries

Item Location

Field Name: Item Location
Requirement: Required (mandatory) (unless born digital)
Repeatable: No
Search: Yes
Hide: No
Vocabulary: No
Dublin Core (DC) Mapping: dc.source
MARC Mapping: 852 $c
CONTENTdm Data Type: Text
Dublin Core Definition: A related resource from which the described resource is derived.  The described resource may be derived from the related resource in whole or in part. Recommended best practice is to identify the related resource by means of a string conforming to a formal identification system.
UA Definition: Information needed to locate the physical item that was digitized, including the collection number or call number.
Usage:

For manuscript collections, enter the MC or MS number, box number, folder number, and item/image number.  The item number is optional. The image number should recorded for photographs if it appears on the original.

Use this format:

MC           , Box           , Folder           , Item/Image           

If there is a series number, it follows the MC or MS number.

For other materials in the Libraries’ collections, give the call number preceded by one of these designations:  1) Ark Coll; 2) Spec Coll; 3) Picture Collection; 4) Vertical File; 5) Main. Enter call numbers with a space between each element.  If collaborating with another institution (for example, Crystal Bridges Museum of American Art), confer with the collaborator on how to format the call number.

Examples:

MC 1091, Series 4, Box 73

MS F956 144, Series 71, Box 37, Folder 51

MC 59, Series 1, Sub 7, Box 1, Folder 19, Item 1

MC 657, Small Manuscript Collections Box 5, Section MC 657, Folder 1  

MC 340, Tube Q-18

MC 1373, Oversize Folder 1

MC 261, Series 2, Manuscript Collections Oversize Box 6, Item MC 261

MC 1837, Oversize Item 1

Ark Coll F 417 .Y4 S73 2000z 

Vertical File Fine Arts Center

Picture Collection 0303 (use 4 digits for the number)
Revision Date: 11/21/19