StaffGuide: CONTENTdm Cookbook

Recipes for Metadata Entry for the University of Arkansas Libraries

Staff Notes

Field Name: Staff Notes
Requirement: Optional
Repeatable: Yes
Search: Yes or No  (See below)
Hide: Yes
Vocabulary: No
Dublin Core (DC) Mapping: NONE
MARC Mapping: None
CONTENTdm Data Type: Text
Dublin Core Definition: N/A
UA Definition: Processing notes used by project staff for recording details about workflow, technical specifications, etc.

Decisions about this field will be made by each individual project team, including the number of note fields to be used and the appropriate field names. Because Staff Notes fields will always be hidden, consider carefully whether they should be made searchable. Generally, prefer not to, or alternately, turn on searching temporarily when needed by staff.

Specific uses of Staff Notes might include: 

  • Cataloged By
  • Digitized By/Scanning Technician
  • Date Scanned
  • Digital Resolution
  • Software Requirements (Note that if this information should be available to users, choose instead the Relation element.)

For internal information about the object’s copyright holder or status, use the Permissions element.


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