Fully Cataloged Bibs with No Internet or Other Holdings Attached
Occasionally, all of the internet access (electronic check ins, 856 URLs, etc) for a bibliographic record gets removed, and the record no longer has any holdings (print or electronic) attached.
When this occurs, you should:
Sometimes it is necessary to temporarily suppress access to groups of records. If a group of records needs to be temporarily suppressed complete the following procedure:
Make a printout or export of the holdings as they are now from SS and save for any future reversions. This export should be saved on the Serials Drive>>ERM>>Temporarily Suppressed Records.
Update the holdings in the coverage database in Sierra.
In the coverage edit, change the start date on current titles to correspond to the actual coverage available. It may be necessary to suppress (make inactive) older titles, or titles that we no longer have access to.
Suppress the check in records for the inactive titles.
Suppress the bibs for any titles that have no holdings left.
Move the resource "k" field (alert) to a note field (n) for future reference.
Add a second note field to the resource record regarding the temporary suspension.