Issues received in Serials that are incomplete volumes may be held on the SERIALS 1X ADD SHELF.
Create an item record for each incomplete volume using the Item Record Template:
The I-Type will be the type of periodical. Location should be ser SERIALS. Status a AT SERIALS, ICODE2 n SUPPRESS. Be sure to move the newly created item record to the correct placement in the item list.
Once the suppressed item record has been created, you will need to add the following information:
CALL # 099 SERIALS 1X ADD THIS FIELD IS PART OF THE TEMPLATE
VOLUME Field will contain all issues for one (and only one) volume or multiple complete volumes.
Some exceptions may apply; discuss with serials supervisor(s).
NOTE Field will contain type & supplier (Date/Initials) volume:issue
NOTE Field will contain needed information or instruction
Lacking issues will be monitored and searched for on the Backserv list.
Example of 1xAdd Shelf Item Record Notes:
Once a complete volume has been acquired, use 1X ADD PROCEDURES.
Note: Slim ARKCO titles that could be damaged while sitting on the 1xADD SHELF should be placed in a folder before being sent to the 1xADD SHELF to aid in their preservation.
See StaffGuide: LINX (Storage) for more the processing procedures for the main collection and LINX storage annex.
Reworked 1xadd to correspond with new form
Issues received may be new gift donation or may complete a volume on the Serials 1x add shelf.
Add issues in whole volumes only, unless instructed differently.
Note: 1xadds for items currently held in Storage require the approval of the subject selector as well as Judy Ganson.
When returned from Cataloging:
A Bind Review is a short consultation with binding to determine the binding needs for a particular title. Binding will examine margin spacing, paper quality, potential use, and other relevant factors to determine how (or whether) a title should be bound.
In some cases, while filling out the 1xadd sheet, you may need to consult with binding for a binding review.
Gather several issues of the title in question and take them into binding for review. If you notice a format change in the run of the addition (e.g. the publication changes from a magazine style printing to a newspaper, be sure to bring copies of each to show binding).
Binding will give you their decision, and you can use that decision to complete your 1xadd paperwork.
Creation of Brief Bibs
Brief bibs are bibliographic records that are produced by serials which contain only on the essential information about a title. These bibs are basically placeholders until cataloging can create a more thorough bibliographic record.
One time additions that require original cataloging will also require the creation of a brief bib before sending the addition to cataloging. (Note: before creating a brief bib, complete a thorough review of Sierra and OCLC. A brief bib will only be needed when a suitable record cannot be located [needs original cataloging]).
To create a brief bib:
Note: If this option is not available, you will need to cancel the record creation, and add the template using: Admin>>Settings>>Record Template. Then add the Mullins brief bib records template to your possible selections.
Example brief bib:
Exporting a Bib from OCLC
You have found a Bib Record in OCLC that you want to export to Sierra.
Clean up the Bib record by doing the following:
Note: When adding a TITLE that contains a delimiter, only include the first section of the title (up to the delimiter) for the ALT TITLE. This is because in the ALT TITLE tag delimiters are not processed in the same manner.
The Bib has now been exported and readied for the procedure.
Here are the default locations for new materials added to the main collection:
Subject selectors will make this determination when they order new materials or accept gifts. Materials should be flagged if they are not going to the default location.
Need write up on counting statistics when initially filling out the 1xadd and then for when it is being reviewed 7/9 cwh