If you notice title change notes in the check-in record, send the issue to the Receiving Specialist for review. These notes should be at the top of the check-in record and say “PENDING TITLE CHANGE: [info regarding title change and which issue to send for review]." There will also be a note in the check-in card prompting you to send the issue for review. To see what the Serials Processing Specialist does upon receiving these issues, check section below.
You may also learn about title changes from vendors or publisher correspondence. Any e-mails, vendor notifications, letters, editor’s notes, etc. that indicate an upcoming title change should be forwarded to the Receiving Specialist.
You can also send issues to be reviewed if, during the check-in process, you notice a title on the front cover (or prominent area) that’s different from the main title and isn’t listed as an alternate title in the bib record.
Here is an example of the main title (the 245 field) and alt titles (222s or 246s) as listed in a bib record:
After reviewing the issue, the Receiving Specialist will do one of two things:
Title changes are divided into major changes and minor changes. Major changes will require a new record. If a suitable record is not available in WorldCat Connexion, the title will require Serials Cataloging to do original cataloging. Records for related titles are typically linked together using the 780 and 785 MARC fields. The second indicator notes the relationship of the titles (Continues, Absorbed, Merged with ___ to form ___, and so forth). Minor changes do not require a new record and sometimes require no edits to the existing record at all. However, it might be suitable to ask Serials Cataloging to add alternate title fields (222, 246) for alternate titles.
The following lists are summaries of these types of changes, but some title changes can get complicated really quickly, so feel free to consult with Serials Cataloging when in doubt.
**This section is from North Carolina State University Cataloging and Acquistions web site.