When reviewing the Harrassowitz (aka FOKUS) and EBSCO claims lists, consider checking the following sources before deciding to make the first claim (these sources will help you determine whether or not it is an appropriate time to claim):
-The publication's website. Often, a link to these sites will appear in the check-in record. The URLs to these sites will often change and will need to be updated, or deleted when they are broken or no longer prove useful. Many of these sites contain a link to the current issue or archives, which are sometimes outdated but other times have accurate info as to which issue is the latest or an estimated publication date for the next issue.
-The EBSCO volume/issue information. This can be useful for any title, including publications we do not subscribe to through EBSCO. If EBSCO has the journal in their database, you can look it up in the EBSCO catalog via ISSN or title. For many journals, EBSCO maintains a list of the issues published and publication dates for each. EBSCO will also mention when publications are behind schedule.
-Dispatch data. In other words, when an issue was sent out to subscribers. Both FOKUS and EBSCO have this for many journals.
-Online holdings.You can search for online records of journal titles in Sierra to view any online holdings for that journal in OneSearch. That way, you can check EBSCO's database and/or other databases like ProQuest and publisher-provided access sites to see if the issue that came up for claims has been published. Also, some print journal records will have a link to the online archives in the 856 field of the bib record for public display, which should also be in the check-in record.
-Check-in record notes.In the check-in record, you can view any notes that contain instructions or restrictions specific to claiming that title. For example:
If the issue in question has been claimed before (if the box says CLAIM 1 or LATE 1, the number being how many times it has been claimed), you can also find claim notes with the details regarding the previous claim(s), such as previous correspondence or timeframes in which we might expect to receive a replacement. You might also find contact info for the publisher's office if it becomes necessary to contact a publisher directly. There may be other types of helpful info, such as publication delays.
-Claiming restrictions. Both FOKUS and EBSCO have this for some, but not all journals. This information will usually have previously been copied into the check-in notes by a Serials staff member. Sometimes, EBSCO will have info on claiming restrictions that FOKUS does not, yet we subscribe to the journal through Harrassowitz. Therefore, it is always good to check both systems for any claiming instructions/restrictions and copy that info into the check-in record. Most claiming instructions appear next to the parameters, like so:
You can see by this example that issues of this title need to be claimed within a specified time period AND that FOKUS needs specific info about the issue in order to process the claim. You will often come across this type of information when claiming.
-SUPPLEMENTS. Most supplements are treated on a we-get-what-we-get basis and are not regularly claimed, but occasionally there will be a recurring, established supplement that we expect to receive at a certain time of the year, or at a certain point in the journal volume. These may have expected boxes and come up for claims.We have a general rule about claiming supplements: If a supplement is listed in either EBSCONET or FOKUS as being part of our subscription, claim it from the appropriate vendor. If you cannot find it listed as part of our subscription in either FOKUS or EBSCONET, do not claim it with the vendor. Instead, contact the publisher, describe the item, and ask if it is part of our subscription. If there is no reliable contact info from the publisher, you can ask the vendor to try contacting the publisher regarding the supplement.
For further instructions on how to claim in Sierra, see the Sierra Function Modules page.