StaffGuide: Serials Receiving & Processing

Serials Receiving & Processing StaffGuide Home Page


A check-in record/box has a note to flag the issue.

​​A flag is a white piece of paper that alerts other co-workers that something must be done when they receive the issue. Some check-in records contain notes to flag specific issues. Ex: * FLAG [1st iss/yr] : Retains current 5 years. Flag notes should appear near the top of the check-in record notes and be offset with asterisks to alert you of their importance.  There should also be a note in the staff box saying "FLAG".  NOTE: Make sure this note is in the boxes for any future issues that need it. 

Flag Note

When you see a flag note either in the check-in record notes or thcheck-in issue staff box, you need to create a flag by writing out the entire Flag check-in record note then add your (D/I) on the skinny white paper strip. Some flags automatically print with the check-in labels when the issue is checked in. For these, adhere the flag label to a white skinny piece of paper. NOTE: Sometimes it is best to go into the routing function and delete these printed-out flags because they print out every time an issue of the title is checked in, wasting labels, and instead hand-write the flag note. Then place the flag in the correct issue, sticking out the top.

Flag Written   Flag Printed

After you flag an issue, you must note that you flagged it in the staff note of the correct check-in box (FLAGGED D/I). 



Flag Binding: 

Occasionally you will see check-in record notes to Flag Binding. 

Flag binding note

In these cases, you follow the same flag procedure outlined above, but instead of placing the flag in the issue, print a second set of labels for the flagged item, attach the labels to the flag (with the Flag binding note) and place the flag in the binding basket. You can then add a staff note "flagged binding" (d/i). The issue can then be readied for circulation (routing or stamping/stripping/shelving). 

Binding Flag