Gift Set Up: The University Libraries may decide to seek an ongoing gift subscription or sign up for a gift subscription to a serial title if it is available through the publisher. The new gift set up request will be sent to the Receiving Specialist for initial processing that involves establishing the gift subscription, exporting an OCLC record or creating a brief bibliographic record, and creating the new check in record and gift order record. Next, the paperwork and issue(s) will be sent to cataloging to be catalog. After it is cataloged, cataloging will return the paperwork and issue(s) back to the Receiving Specialist to finish up the processing of the new gift title.
You will either export the OCLC record of the serial title or create a brief bibliographic record in Sierra if original cataloging is needed.
LABEL TYPE: n (NO LABEL) [Once the title is cataloged, then you can choose the appropriate label type.]
SCODE1: - ---
SCODE2: g (GIFT)
COPIES: [Usually 1 copy but add the appropriate number of copies you will be checking in on the check in record]
LOCATION: Choose the appropriate location designated by the subject selector.
RLOC: s (SER MULN)
VENDOR: none
SCODE3: Choose the appropriate code. For example, if it is a continuation, then “3” (R3 CONTINUATIONS). If it is not a continuation or newspaper then “r” (R1-R2 CONT). If it is a newspaper then “n” (NEWSPAPERS).
SCODE4: ---
CALL #: OnOrder
NOTE: PENDING NEW GIFT SET UP (date and initials)
NOTE(S): You might need to add instruction notes here.
NOTE: Contact information. "CONTACT: "
NOTE: Copy/paste URL in a note field. If you can’t find a useful URL, then do not add a URL note.
NOTE: ~~PARAMETERS: (frequency) / (days before claim) (date and initials)
VEN. ADDR. (q) : Add the vendor address to the check-in record. The vendor address area on the claim slips has a MAXIMUM of five lines allowed. Each line has a MAXIMUM of twenty-eight character spaces allowed. Omit punctuation and abbreviate whenever possible. Use all caps. To add an additional line to the vendor address field,click [shift] + [$].
BIND NOTE: Only add a bind note if the title is going to be bound. The note will say “BOUND TITLE".
MESSAGE: Only add a message field if you believe you will receive more issues while the title is waiting to be cataloged. You message can say "Give all issues to the Serials Processing Specialist (date and initials)".
ACQ TYPE: 0 (NO CHARGE)
LOCATION: Choose the appropriate location designated by the subject selector.
COPIES: Usually 1 copy but if multiple copies, please indicate that.
CODE3: Only change this to “3” (R3) if the serial is a continuation. If it is not a continuation the the code is “-“ (---).
E PRICE: $0.00
FORM: Usually p (PERIODICAL) but if it isn't then choose the appropriate format type.
FUND: none
ODATE: Is the date you created the order record.
ORD TYPE: g (GIFT)
RLOC: s (SER MULN)
BLOC: s (SER MULN)
STATUS: f (SERIAL NO ENC)
VENDOR: none
IDENTITY: Only add this field if you have a paid copy and a gift copy. You will add "GIFT COPY" to the identity field. If this field is not needed, then do not add it.
VEN.ADDR. (q) : Add the vendor address to the check-in record. The vendor address area on the claim slips has a MAXIMUM of five lines allowed. Each line has a MAXIMUM of twenty-eight character spaces allowed. Omit punctuation and abbreviate whenever possible. Use all caps. To add an additional line to the vendor address field,click [shift] + [$].
