Many serials check-in records will include a URL. See the following example, with the URL highlighted in red and the description highlighted in yellow:
URLs NOT IN BIB RECORDS
URLs IN BIB RECORDS
Many URLs in check-in record notes have been copied from the 856 field in the bib record. These links were originally added to the bib record by Cataloging and contain well-maintained archives or related resources beneficial to research, so having them in the 856 makes them available for public access through the library catalog. However, these URLs are subject to change, so they should be mentioned in the check-in record to remind the Serials Receiving Specialist (or whomever is doing the check-in) to check that the URL still works.They should have the text “[in bib]” tacked onto the end of their note, before the d/i, to clarify that they are public URLs (see pic below).
Adding 856 URL info to the check-in record:
If there is a URL in the 856 of the bib record, but the check-in record notes do not have that URL, please copy and paste it into a check-in record note. Details are as follows. If the URL is already in both the bib and check-in records, you can skip this procedure and proceed to testing the URL’s functionality as described in the next procedure, below the image.
Checking the functionality of 856 URLs:
REPORTING PROBLEM URLs
If a URL is not functioning and/or the holdings have changed (for example, if the descriptor in the 856 says that the website contains 2010 - present, but now only has 2012 - present), please report the problem to e-serials so that they can examine the link and make any necessary changes (i.e. deleting the link, finding an alternate link, updating the description, monitoring it, etc.). Use the following procedure for reporting problem URLs:
Steps for reporting a problem URL using the eSerials Problem Reportings Trello board:
If Trello is not functioning, you can e-mail the problem to email@example.com.