Occasionally you will need to check in and process a “variously classed” item. These items are part of a series and are denoted as such in the bib record, but the individual pieces are cataloged as monographs in various call number ranges, due to the specific nature of their subject matter. A good example of a series of this nature is the Special Papers series of the Geological Society of America. Note that in some cases variously classed titles may not technically be a series, but rather a group of related publications that we receive on an irregular basis; for example, the Miscellaneous Publications of a certain organization.
The check-in records for these types of series have various distinctive traits; for example, which type of “flag” they get (more on this below) and which location they are cataloged for:
You’ll also notice that the cards show the titles of each piece and that several of the older ones are suppressed:
When you receive and go to check in a variously classed item, two basic maintenance tasks should be performed (this can be before or after):
When checking in the item, follow these guidelines:
When checking in an analyzed or variously classed print volume, double-check the record for notes that indicate that the title is cataloged in both print and online formats, such as this one:
If the record has instructions like this, follow the procedure for internet analyzed titles (see “Check In—Analyzed Electronic Resources”).
Also, look for a current internet check-in record with boxes and/or instructions for processing internet access attached to the bib record. If there is such a check-in record but no instructions in the print record, it is a good idea to add them, similar to the example above.
Finally, look for a URL associated with the title that has stable, full-text access. For some titles, this can be checked by searching in Sierra for a separate online bibliographic record that we have in addition to the print record, and in that record looking for a landing page for the monographic issues under "Available Online" in the public display (the publisher-provided links are usually the best links). For example: https://library.uark.edu/record=b4546985~S1.
Another good place to find URLs is the check-in record, especially for variously classed items.These records are generally suppressed to the public and may have URLs that contain full-text access.
If such a link exists and there are no instructions to trigger internet access processing, please send the title to e-serials or the Serials Coordinator for review.