Give journals and forward any e-mails, publisher correspondence, etc., that indicate new frequencies or pending frequency changes to the Receiving Specialist for review.For more information on what the Receiving Specialist does, check out the section below.
The Serials Department is usually notified or finds out when a publication has gone through a frequency change. Sometimes we find out that the frequency will change soon, or we find out that it has changed already but our records in Sierra are not updated yet to reflect this change.
After finding out about the frequency change, it is important to update our records in Sierra. Please send the frequency change notification to the Serials Processing Specialist for processing.
Sometimes, when the Serials Receiving Specialist alerts you to a new frequency change, the 310 and 321(s) are already way out of date. Check out the Retro Clean Up: Updating 310 &/or 321(s) tab.
If you know about the frequency change ahead of time:
Use field 310 to describe the current frequency and regularity. When the frequency and regularity of the publication change, Freq and Regl can be updated to reflect the current publication pattern as recorded in field 310. See Freq, field 310, and field 321 for more information.
Use field 321 to describe former publication frequency.
The codes in Freq and Regl should agree. Make sure to update the (008) MARC field: Regular and Freq. You will use the shortcut keys [CTRL]-[R] to access the multiple fields of the (008) MARC field in Sierra.
NOTE: You can only have 1 (310) MARC field but you can have up to 3 (321) MARC fields. If a record has more than 3 (321) MARC fields, then you can consolidate the (321) fields into using only one (321) MARC field that says “Frequency varies”.
When checking/verifying the pub schedule for the upcoming year/volume, the Serials Receiving Specialist will make sure the publication schedule and current frequency matches the 310 MARC field of the bibliographic record. If this needs updating or if there is no 310, then the issue will be passed to the Serials Processing Specialist for review and possible retro clean up.
Always go to the OCLC Connexion Client and check the 310 and 321(s) for possible updates to the OCLC master record.
If the updates in the OCLC master record are correct, proceed to look at the last issue of the old frequency then the first issue of the new frequency. Sometimes our library has online access to issues or you might have to look at the physical format copy if we do not have online access to what you need to look at.
Look for publication schedules and anything mentioning the publication's frequency. Sometimes the editor will write about the publication schedule change and/or frequency change. After verifying the publication schedule changes and frequency changes, proceed to update our local record in Sierra.