A flawless copy/replacement has arrived.

There should be two check-in boxes (a damaged issue box and a suppressed perfect copy box). Upon seeing these two boxes you will know that you have received the replacement copy. Examine the replacement to make sure it's in good condition and/or make any necessary repairs or consultations w/ binding.

To check in the perfect copy:

• Check-in using the box labeled Perfect Copy Reqd (do not count on the stat sheet, as the damaged issue should have originally been counted).
• Delete the public note and add Perfect Copy Recd (d/i) in staff box.
• Un-suppress box.
• DO NOT UPDATE EXPECTED DATES FOR REST OF THE CARD.
• Delete the claim notes in the check-in record for the replacement copy claim for this issue.

Obtain the damaged copy from claims agent’s shelf and:

• Change the status of the damaged/defective copy to REMOVED and suppress the box.
• Move the Damaged (or) Defective (d/i) note in the public box to the staff box of damaged/defective issue
• Add a public box note: “Discarded (d/i)”
• Suppress the box.
• Discard the damaged issue.

Replacements ordered by Acquisitions for lost or damaged issues needed for Binding:

Occasionally, when a free replacement of a journal is unavailable or an issue of a journal is lost, the Preservation, Conservation, and Teaching Coordinator might make a decision to have the Accounts Payable Manager purchase a replacement copy. The Receiving Specialist assists with the handling of these items, for example, with labeling.

Check out the Replacements section in the Serials Access & Claiming StaffGuide for more details on this procedure and who does what.